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HR Administrator

4 months ago

Dunfermline, United Kingdom Orion Full time

**Job description**:
HR Administrators (People Centre Team)
Location - Rosyth, Fife
Rate - £15 to £16 per hour (PAYE)
Duration - 1 year FTC
Hours 7.30 am to 5.25 pm Monday to Thursday - 3 days office / 1 day remote
Our client, an innovative and successful multi-site Engineering and Marine Business' is seeking to appoint 2 x HR Administrators to join their virtual PeopleCentre Team.
This is an exciting opportunity for an ambitious and delivery focused PeopleCentre HR Administrator to work within our virtual People Centre team. The Employee Lifecycle Team (ELT) is a specialist department that provides accurate, efficient and effective support to employees and line managers (customer) across all Babcock sites and for all stages of the employee lifecycle process. You will join an established team who work both from home and onsite. This role is for a 12-month contract.
You will be expected to provide accurate advice and guidance across many HR related topics that we cover within the ELT. People are at the heart of everything we do and being committed to providing this support at the highest level of customer service is absolutely key.
Responsibilities and accountabilities for this role are as follows:

- Assist with all internal and external HR related enquiries which are escalated to the ELT team via the PeopleCentre call centre to fully understand their requirements and ensure they are aligned to the company policy and current employment legislation.
- As a PeopleCentre Administrator, you will own and deliver on cases which cover all employee lifecycle stages such as:

- Leavers - Processing leavers via the system for employees who leave via retirement, resignations, redundancies including PENP calculations and ER outcomes.
- Contract Variations - Actioning changes for employees via our online change note system, drafting letters and contracts for any contract variations such as contract extensions, shift changes and promotions in line with payroll deadlines.
- Advising on our Work Life Integration Policy - which covers Flexible Working, Maternity and Shared Parental Leave etc.
- Ensure processes and activities are carried out to business standards and where necessary within all legislative requirements e.g., data protection, employment law, environmental, etc.
- Answering payroll queries from employees and working with the Time and Attendance Team and Payroll Team for resolutions to ensure an excellent customer experience.
- Maintain our customers benefits (Pension, Private Medical, Drivers check) with our providers.
- Benefits Maintenance - ensure our private medical, drivers checks, reward and recognition system are updated in time for payroll processing.
- Notetaking for Employee Relations cases.
- Process change notes and ensuring letters are issued to customers and updates are made into SF.
- Assisting with onsite tasks such as mail merging letters and project work.
- Maintain both hard and digital copies of employees' records.
- Supporting with attendance management cases by advising managers on cases and running reports.
- Support with annual salary reviews.
- Supporting with Group wide projects.
- Supporting local HR teams and Line Managers across Rosyth and Clyde to provide solutions to complex issues.
- Keeping up to date with the latest HR trends and best practices.
- Producing and submitting reports on general HR activities.
- Other administrative tasks such as clock card generation for employees, scheduling meetings and data analysis.

This opportunity will suit someone who is a diligent and tenacious team player and enjoys working in a small but highly effective team where the highest of standards will be expected from both a technical and behavioural perspective. We are looking for someone who wants to collaborate with us on this challenging and rewarding journey to make a positive impact on our business by being courageous and continuously championing high performance, challenging the status quo and speaking up when we need to do better by being curious in our processes.
Experience Required:

- Previous experience working in a similar fast paced HR role.
- Exposure to payroll practices.

The individual successful for the role will:

- Be committed to providing the highest-level customer service.
- Be keen to learn and adapt to the changing needs of the business.
- Confidently provide guidance and advice in a fast-paced environment.
- Adapt to changing ways of working and have the confidence to suggest changes to improve the customer experience.
- Be proactive and organised to resolve queries within expected timescales.
- Meticulous attention to detail required for updating the HR system Success Factors.
- Be a great team player
- Have a good understanding of current HR policies, GDPR and Employment Law.

Education and qualifications:

- CIPD Level 3 qualification desired or relevant experience/working towards this.

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