Admin Assistant

1 day ago

Surrey, United Kingdom Equans Full time

**Requisition ID**: 19677**Domain**: Support Services/Customer Services and Administration**Job type**: Standard**Schedule**: Part-time**EQUANS are recruiting for an Admin Assistant to be based in Woking, GU21. This is a permanent part-time role working 25 hours per week (12pm - 5pm Monday to Friday). On offer is a salary of £14,000 - £15,600, dependant upon skills and experience as well as benefits package.**:
**General Overview**:
To provide Administrational/Contract support to the Account Manager.

Impact: This is an integral communication role, which requires a considerable amount of organisation to enable successful delivery of the Account Objectives. It is essential that all work is completed to a high standard and excellent working standards are obtained throughout. There will be an element of helpdesk and administration support incorporated within this role to allow a full understanding of the business. The role requires dual initiatives with regards working alone or as part of a functioning team. This is a fast-paced role which encompasses multiple functions; excellent organisational skills and communication are paramount and will be vital in this complex role.

**What will you deliver?**:

- Diary Management, booking and arrangement of meetings and Subcontractor Bookings
- Minute taking, including chasing up Managers on actions issued
- Helpdesk Support - Creating and closing planned work task sheets within the CAFM system, raising reactive and remedial works job sheets on the same system
- Releasing of PPMs from the CAFM system and allocating to the relevant engineers
- Responsible for generating the contracts monthly invoices for the customer, including all material costs and subcontract costs
- Collating all relevant reporting information and contract cost spend to enable the generating of the contract’s monthly customer report
- Ensure invoices are received and Goods Receipted in the appropriate manner using COUPA
- Excellent Communication, dealing with all levels of management, customers, and suppliers internal and external
- Any other ad-hoc duties that may arise including but not limited to event support, food handling, receiving of recorded deliveries and parcels and general office duties.

**What can we offer you?**:
On offer is a salary of £14,000 - £15,600, dependant upon skills and experience as well as benefits package, which includes;
- Pension Scheme
- 24 days (pro rata) annual leave (+ public holidays)
- Life Cover equivalent to 1 times annual salary
- 24/7 Employee Assistance Program and access to mental wellbeing app
- Employee discount shopping schemes on major brands and retailers
- Gym membership discounts
- Cycle to work scheme
- Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes

**Who are we looking for?**:

- Previous experience in a similar role
- Highly proficient user of all MS Office Applications including Word, Excel
- A working knowledge of SAP, Maximo and Coupa - desirable
- A professional and courteous manner is always required; ability to communicate effectively with colleagues, managers, and customers
- Excellent organisational skills: the ability to manage and organise heavy workloads, prioritising relevant business needs
- Excellent interpersonal skills, the ability to understand and liaise with others
- Able to work effectively as part of a team or independently utilising their own initiative.

**Who are we?**:
EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services - with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

EQUANS is a Bouygues group company.

***:
**What’s next?**:
For more information about EQUANS, please visit:

- At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network._
- For this role, you must have evidence of the right to work in the UK. Unfortunately we are not able to

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