Vessel Reconciliation Coordinator

4 months ago

Liverpool, United Kingdom Containerships Full time

CMA CGM SSL INEUR | ABOUT US

CMA CGM SSL INEUR, a subsidiary of the CMA CGM Group, is a leader in multimodal logistics and door-to-door intra-Europe transport.

CMA CGM SSL INEUR’s door-to-door solutions connect Northwest Europe, the Baltic countries and Russia with the Iberian Peninsula, the Canary Islands and Morocco via short sea routes, rail, road, and inland waterways, thus combining various modes of transport with innovative logistics services for a secure and cost-effective customer experience.

CMA CGM SSL INEUR is also a European leader in sustainable transport thanks to its fleet of LNG-powered vessels and trucks.

MAIN PURPOSE

The job holder will work closely with the Vessel Reconciliation Customer Service Team Leader / Import Vessel Reconciliation Manager, to support and implement improvements in relation to the quality and productivity of operations and customer service. This will need to be achieved through the development of the customer service team, and ongoing review of core KPIs, processes and procedures.

To support and be involved in key goals and objectives to meet CMA CGM SSL INEUR mission and vision and manage departmental projects.

Is responsible for handling the day-to-day operations and will be driven to provide quality customer service skills to meet customer requirements. Important to keep customers informed of all information which is relevant to the shipment and aim to provide customers with exceptional service.

**MAIN RESPONSIBILITIES**:
Customer satisfaction levels to be maintained/enhanced to ensure business growth and cross-selling opportunities are created.

Deliver customer-specific KPI targets to keep high levels of customer satisfaction

Maintain thorough knowledge of internal/external systems (including logistic platforms) and services, as well as legislation & maritime regulations.

Ensure proactive inter-departmental communication takes place to ensure quality service is provided to key customers.

Develop a good rapport with trade, overseas agencies, suppliers and customers.

Attend off-site meetings with customers for service review, and new customer integration.

Support review of processes and procedures and implementation of improvement strategies.

Manifest within a timely manner and work with overseas agencies to ensure the accuracy of bookings.

Complete manifests and record data within the Schedule / KPI report.

Communicate rollovers/vessel delays with shipments to UK-controlled customers and ensure amendments are completed.

Inform customers of late runners and failed collections with alternative solutions to meet the customer requirements.

Should the customer have any complaints then a professional manner is required in handling the situation and provide solutions to meet customer’s expectations. If needed this can be escalated.

To respond and support BSC Riga team with invoice disputes.

All criteria to be in place before completion of release request (Bills/Payment/Release Authorisation/Cleared-Landed).

Ensure Idles are chased weekly for containers +7 Days for both carrier and merchant containers.

Review processes and procedures within the Imports department and suggest ideas/improvements for the organisation.

Complete relevant reports to offer support with Team Leader / Manager and complete the relevant day-to-day work.

Implementing SOP’s to meet customers' demands and reviewing processes when necessary based on client's requirements

Meet Key Performance Indicators which is outlined by the Business and to meet both Business / Customer requirements.

Complete customs clearance checks day before delivery is booked to ensure no wasted journeys.

Complete Import / Export Customs clearance operations.

KEY COMPETENCIES & QUALIFICATIONS

SKILLS & EXPERIENCE

Background in shipping, customer service, and logistics

Attention to detail

Exceptional communication skills

Excellent organisational skills

Capability to work under pressure

Proactive problem-solving skills

Create, build and sustain team morale and build enthusiasm

Self-motivated & organised.

Responsibility for ensuring that local Health and Safety policies and procedures are followed in order

to ensure own safety

Adaptable to customer requirements.

Strong customer service skills.

Computer literate

Basic understanding of Health and Safety.

PRACTICAL & TECHNICAL KNOWLEDGE

Conversant with internal systems.

Good knowledge of Shipping process, procedures, rules & regulations

Computer literate and capable of producing reports and analysis of data.

Courses in shipping - NVQ or equivalent (preferred)

Not only do we offer a competitive salary, we also offer a generous benefits package including:
25 days annual leave (plus public holidays) increasing with length of service plus additional day over Christmas period and the opportunity to buy/sell annual leave

Discretionary annual bonus

Enhanced pension scheme up to 15% total contribution

Life assurance x4

Commitment to pro

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