Executive Assistant

4 weeks ago

Bromley, United Kingdom BramahHR Full time

We are currently seeking an experienced and proactive professional to join our esteemed educational institution as an Executive Assistant to the Executive Principal. As the dedicated EA, you will play a vital role in providing personalised and efficient support to our Executive Principal. This position demands a high level of flexibility, adaptability, and a strong commitment to achieving excellence.

**Responsibilities**:

- Act as the immediate and efficient point of contact for the Executive Principal, serving as a liaison between the Principal and various stakeholders, including the Company, external agencies, local secondary schools, parents, and carers.
- Efficiently manage the Executive Principal's diary, handling meeting schedules, appointments, and related inquiries.
- Produce well-crafted letters, reports, minutes, and other correspondence, ensuring exceptional attention to detail, correct spelling, punctuation, grammar, and adherence to Trust-specific terminology.
- Oversee and maintain site security, maintenance, and insurance to ensure a safe and well-maintained environment.
- Implement and regularly review the Health and Safety Policy and Risk Assessment, making necessary adjustments to adapt to changing situations.
- Develop and maintain effective monitoring, measurement, and reporting systems for Health and Safety issues, providing timely communication to the Principal.
- Supervise facilities lettings to optimise income generation.
- Manage external contractors, ensuring they meet Service Level Agreements (SLAs) in areas such as catering and cleaning.
- Take charge of the company’s asset register, ensuring proper management of assets.
- Oversee and manage the company’s IT function, collaborating with the Director of IT to assess and implement new technology or improve existing technology for various purposes.
- Assume the role of the company’s Data Protection Officer, ensuring strict compliance with GDPR regulations.

**Skills/Experience**:

- Proven experience as an Executive Assistant or similar role, preferably within an educational setting.
- Excellent organisational skills, with the ability to effectively prioritise and handle multiple tasks.
- Strong communication and interpersonal abilities, enabling smooth interactions with diverse stakeholders.
- Proficient in producing high-quality written materials with meticulous attention to detail.
- Ability to efficiently manage schedules, appointments, and meeting arrangements.
- Familiarity with Health and Safety regulations and risk assessment processes.
- Knowledge of IT management and the capability to collaborate on technology improvements.
- Understanding of GDPR and data protection principles.
- Discretion and confidentiality when handling sensitive information.
- A flexible approach to work, allowing for seamless adaptation to changing needs and priorities.

**Job Type**: Permanent

**Salary**: £40,000.00-£43,500.00 per year

Schedule:

- Monday to Friday

Work Location: In person

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