Company Secretarial Assistant

2 weeks ago

Abbey Wood, United Kingdom Aldermore Bank PLC Full time

**Job title**: Company Secretarial Assistant

**Salary**: Competitive plus excellent benefits

**Location**:Open - London**, **Reading, Manchester or Cardiff

Hybrid working - you will be able to work a blend of both home and office each week, 2 days in office and the remainder from home.

**Contract Type**:Permanent

**Hours**:Monday to Friday**, **35hrs a week

**The Vacancy**

We have a fantastic opportunity for a Company Secretarial Assistant to join our Company Secretarial Team here at Aldermore. The Company Secretarial team provides company secretarial and corporate governance support to Aldermore Group PLC (the ‘Group’) and its subsidiaries. We ensure that the Group’s corporate governance structure and processes support rapid implementation of strategy, deliver amazing outcomes for our stakeholders, while protecting the Group by ensuring that best practice from a regulatory and corporate governance perspective is maintained.

The Company Secretarial Assistant is an important role with the team. The work undertaken by the team is incredibly varied, is most often time critical and is visible to senior stakeholders both internally and externally. Whilst having your own day-to-day tasks, as Company Secretarial Assistant you will support the team in achieving its goal to provide a first-class service to key stakeholders, principally our Board, its Committees and the Executive Committee. A keen learner, who welcomes opportunities for learning and development, you will also need to be a confident multi-tasker who is flexible in their approach to work and enjoys stakeholder engagement. You will enjoy collaboration and teamwork and be able to pivot and change direction frequently whilst managing a busy workload.

You will report into the Company Secretary, who will be your line manager and, supported by the Deputy Company Secretary.

The principal role of the Company Secretarial Assistant is to:

- support the Company Secretary in fulfilling the statutory and regulatory obligations of the Company Secretary for the Group and its subsidiaries
- assist the Company Secretary and team in the delivery of Board and Committee packs and provide secretarial support to meetings as required
- ensure that the Board and Board Committee meetings calendar supports timely and relevant information flows and ensuring the scheduling of meetings of Directors, and Directors’ training and induction sessions. In addition, you will be responsible for Board and Board Committee meeting logistics, such as organising refreshments and travel arrangements, and connectivity for those joining meetings remotely

**Key Role Accountabilities
- Supporting the timely publication of Board and Board Committee meeting papers and other Board materials, as well as, as appropriate, Executive Committee meeting papers and materials
- arranging for the review and signature of meeting minutes by the respective chairs
- assisting as required with the drafting of Board and Committee reports on corporate governance matters
- providing Company Secretarial support as required to committee meetings, to include working with chairs to manage agendas and forward planning, collating meeting packs, producing minutes of meetings and tracking to closure actions arising from meetings
- assisting with corporate record-keeping, the completion and return of statutory filings, and the updating of statutory registers and minute books of Group entities
- monitoring the shared Company Secretarial inbox and re-directing or addressing enquiries, as appropriate
- managing the Company Secretarial intranet site
- Providing administrative support to the Board including arranging meetings and processing Directors’ expense claims and processing invoices
- supporting and promoting sound standards of Corporate Governance for the Group
- ensuring that decision-makers are provided with high quality, succinct information which includes consideration of stakeholder interests and supports any statement regarding compliance with Section 172 of the Companies Act 2006 as may be required to be made by the Group
- supporting the team in managing compliance with various regulatory requirements, in particular those arising in respect of the Company’s listed debt instruments, and those relevant to the Annual Reports and Accounts
- supporting as necessary reviews of Board and Committee effectiveness, the onboarding of new Directors, and Directors’ training
- maintaining Standard Operating Procedures for The Team, ensuring these are reviewed and remain fit for purpose
- providing challenge to the Risk Control Self Assessment for The Team to ensure it is fit for purpose
- as required, support preparations for the Annual General Meeting of the Group and any relevant subsidiaries.
- responding to information requests from the FirstRand Group as Shareholder, and from colleagues across the Group

**What would your day look like?**
- supporting the timely publication of Board and Board Committ

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