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Personal Assistant

4 months ago

London, United Kingdom Barclays Full time

**Personal Assistant**
**London**

As a Barclays Personal Assistant, you will be responsible for delivering professional secretarial and administrative support to Heads of sub function at MD level (3 MD). You will provide cover for other Compliance Services PAs as and when required. You may also be required to assist the team on large meeting arrangements.

Barclays is one of the world’s largest and most respected financial institutions, with 329 years of success, quality and innovation behind us. We offer careers that provide endless opportunity - helping millions of individuals and businesses thrive, and creating financial and digital solutions that the world now takes for granted.

**Working Flexibly**

**What will you be doing?**:

- Acting as gatekeeper - you will be expected to deal with confidential information where discretion and trust are essential
- Organising internal and external meetings, booking appointments, meeting rooms/hospitability/VC facilities
- Ensuring all calls are answered in a professional manner, messages are taken accurately and passed on immediately
- Tracking acceptances and declines for internal and external meetings and taking necessary follow up steps
- Ensuring all documentation / briefing materials are provided ahead of meetings in a timely manner
- Booking travel and arranging all logistics in association with travel, arranging visa’s where necessary ensuring the T&E policy guidelines are followed
- Processing of all expenses both credit card and cash receipts within the T&E policy
- Managing and organising the on-boarding of new joiners and leavers for the team

**What we’re looking for**:

- Previous experience working as a personal assistant
- Excellent Organisational skills
- Proactive person who challenges and looks for improvement

**Skills that will help you in the role**:

- Ability to use IT Software such as outlook, word, PowerPoint and excel
- Excellent communication skills and telephone manner
- Excellent organisational skills and high attention to details, achieving high pace whilst maintaining accuracy
- Must be aware of and sensitive to confidentiality issues

**Where will you be working?**
In the heart of Canary Wharf, our headquarters at Churchill Place boasts onsite amenities such as; a gym, staff restaurant and deli bar, and is easily accessible by tube and bus links. With a population of around 5000 staff the atmosphere is second to none with a real buzz being created around the offices within.

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