Finance and Membership Executive

4 weeks ago

Coventry, United Kingdom Association for Specialist Fire Protection (ASFP) Full time

**Job Title**

Finance & Membership Executive (Maternity Cover)

**Reporting to**:
Managing Director

**Location/Place of work**

Coventry Office Based Contract

**Travel Requirements**

Occasional travel for events

**Other**

Full Time

**Remuneration Package**

**Job Purpose**

The main responsibility of the Finance & Membership Executive is to support the Membership Officer and the business accounting activities. This includes raising, sending, and paying invoices, reconciling company accounts, and chasing late payments.

To ensure high levels of member satisfaction, by delivering outstanding customer service to ASFP members and officers.

The executive will also be required to complete administrative tasks, be on hand to answer queries raised by internal or external customers and cover any other necessary tasks that support the association.
- **Responsible for**_

**Membership**:

- Resolve any queries arising from the ASFP Council for membership approvals
- Circulating objections and comments from ASFP Council
- Once accepted and inducted as a member, then upload (new) member details to all appropriate media and data centres within public and the organizations forums
- Produce membership certificates and check returned renewal declaration process has been followed
- Communicate membership information relating to the organisation to all members in the agreed media and timescales
- Manage all membership data and make changes if agreed and/or appropriate in all forms of media whatever that may be
- Support the membership officer in all forms of proactive actions, events, and behaviors with the view to increasing new and maintaining current membership
- Produce reports in a timely manner relating to matters of membership in content(s) and format(s) agreed with the management and officers of the organisation
- Resolving problems with members access to website, passwords etc.

**Finance**:

- Support in relation to forming and publishing budget(s)
- Raise, dispatch, and manage all membership, events, training and customer invoices
- Reconciling bank statements daily
- Producing statements and reminders to outstanding debtors
- Conduct credit checks
- Ensuring Invoices are transferred from YM to Xero
- Updating contacts on Xero
- Liaise with auditors on production of annual accounts
- Processing payment of staff expenses
- Attend weekly accounts meetings
- Ensure older invoices are chased and actions are taken to reduce aged debt/credit control

**General Administration & Clerical**:

- Answer telephone enquiries
- Directing enquiries to the appropriate member of ASFP staff
- Coordinate all circulations (by whatever media) whether that be internal and/or external to the organisation
- Managing all collateral, information and/or publication requests
- Manage, maintain, develop, and report on all aspects of the YourMembership CRM database, records and/or accounts in-line with the agreed requirements and protocols of the organization
- Support and attend ASFP and external events and meetings as required
- Covering colleague absences with general administration as required
- **Authorised to**:_
- Produce invoices
- Produce statements
- Process staff expenses payments via ExpenseIn
- Make supplier payments
- Add users and companies to YourMembership CRM Database
- Update user details on YourMembership CRM database
- Support of ASFP events (including some overnight stays)
- Office based (WFH Friday if suitable to business needs)
- **Basic Competency Requirements**:_
- Solid low-level accountancy and basic bookkeeping skills
- Solid understanding of financial systems and processes
- Strong analytical skills to evaluate financial data and make recommendations
- Ability to maintain and improve business and client relationships
- Excellent Organisational and administrations skills
- **ASFP Competency Requirements**:_
- GCSE Qualifications in English & Math
- Relevant AAT or bookkeeping accounting qualification advantageous
- Experience of CRM systems or knowledge of YourMembership CRM system a particular advantage
- Knowledge of Xero accounting software
- Use of ExpenseIn software

**Salary**: £27,000.00-£30,000.00 per year

**Benefits**:

- Work from home

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Coventry: reliably commute or plan to relocate before starting work (required)

**Education**:

- Bachelor's (preferred)

Work Location: Hybrid remote in Coventry

Reference ID: Finance and Membership Executive

  • Head of Membership

    7 days ago

    Coventry, United Kingdom British Coatings Federation Full time

    Job Description General purpose The Head of Membership is responsible for managing BCF member relations, working closely with both the CEO and the admin team.BCF has 250 members with exceptional membership retention rates and a track record of long term net membership growth.There is also a sales role to generate sponsorship and advertising income from...

  • Head of Membership

    1 week ago

    Coventry, United Kingdom British Coatings Federation Full time

    Job Description General purpose The Head of Membership is responsible for managing BCF member relations, working closely with both the CEO and the admin team.BCF has 250 members with exceptional membership retention rates and a track record of long term net membership growth.There is also a sales role to generate sponsorship and advertising income from...

  • Head of Membership

    1 week ago

    Coventry, United Kingdom British Coatings Federation Full time

    Job Description General purpose The Head of Membership is responsible for managing BCF member relations, working closely with both the CEO and the admin team.BCF has 250 members with exceptional membership retention rates and a track record of long term net membership growth.There is also a sales role to generate sponsorship and advertising income from...

  • Finance Executive Officer

    1 month ago

    Coventry, United Kingdom Department for Education Full time

    **Details**: **Reference number**: - 266984**Salary**: - £25,900**Job grade**: - Executive Officer**Contract type**: - Permanent**Business area**: - DFE - Operations and Infrastructure Group**Type of role**: - Accountancy - Finance**Working pattern**: - Flexible working, Full-time, Job share, Part-time**Number of jobs available**: -...

  • Finance Executive Officer

    1 month ago

    Coventry, United Kingdom Department for Education Full time

    **Details**: **Reference number**: - 267541**Salary**: - £25,900**Job grade**: - Executive Officer**Contract type**: - Fixed Term**Length of employment**: - 12 Month Maternity Cover**Business area**: - DFE - Operations and Infrastructure Group - Accounts Payable**Type of role**: - Accountancy - Finance**Working pattern**: - Flexible working,...

  • Membership Manager

    1 week ago

    Coventry, United Kingdom British Coatings Federation Full time

    Job Description General purpose The Head of Membership is responsible for managing BCF member relations, working closely with both the CEO and the admin team.BCF has 250 members with exceptional membership retention rates and a track record of long term net membership growth.There is also a sales role to generate sponsorship and advertising income from...

  • Membership Manager

    1 week ago

    Coventry, United Kingdom British Coatings Federation Full time

    Job Description General purpose The Head of Membership is responsible for managing BCF member relations, working closely with both the CEO and the admin team.BCF has 250 members with exceptional membership retention rates and a track record of long term net membership growth.There is also a sales role to generate sponsorship and advertising income from...

  • Head of Finance

    3 days ago

    Coventry, United Kingdom Heart of England Co-operative Society Full time

    **Job Title** Head of Finance **Objectives** To assist the Financial Controller & Secretary in the running of the finance function of the Society in an efficient and accurate manner being an integral part of process and system’s continual improvement **Reporting to** Financial Controller & Secretary **Individual Core** **Skill Requirements** -...

  • Divisional Financial Director

    1 day ago

    Coventry, United Kingdom SF Executive Full time

    SF Executive are partnered on a retained basis with a listed business based in Warwickshire who are seeking a Divisional Finance Director. The Division Finance Director (geographical division) will report to the Divisional Managing Director and be a key part of the Divisional Senior Management Team. The role will also have a functional reporting line to the...

  • Divisional Financial Director

    1 day ago

    Coventry, United Kingdom SF Executive Full time

    SF Executive are partnered on a retained basis with a listed business based in Warwickshire who are seeking a Divisional Finance Director. The Division Finance Director (geographical division) will report to the Divisional Managing Director and be a key part of the Divisional Senior Management Team. The role will also have a functional reporting line to the...

  • Divisional Financial Director

    7 hours ago

    Coventry, United Kingdom SF Executive Full time

    SF Executive are partnered on a retained basis with a listed business based in Warwickshire who are seeking a Divisional Finance Director. The Division Finance Director (geographical division) will report to the Divisional Managing Director and be a key part of the Divisional Senior Management Team. The role will also have a functional reporting line to...

  • Divisional Financial Director

    20 hours ago

    Coventry, United Kingdom SF Executive Full time

    SF Executive are partnered on a retained basis with a listed business based in Warwickshire who are seeking a Divisional Finance Director. The Division Finance Director (geographical division) will report to the Divisional Managing Director and be a key part of the Divisional Senior Management Team. The role will also have a functional reporting line to the...

  • Divisional Financial Director

    1 day ago

    Coventry, United Kingdom SF Executive Full time

    SF Executive are partnered on a retained basis with a listed business based in Warwickshire who are seeking a Divisional Finance Director. The Division Finance Director (geographical division) will report to the Divisional Managing Director and be a key part of the Divisional Senior Management Team. The role will also have a functional reporting line to the...

  • Divisional Financial Director

    22 hours ago

    Coventry, United Kingdom SF Executive Full time

    SF Executive are partnered on a retained basis with a listed business based in Warwickshire who are seeking a Divisional Finance Director. The Division Finance Director (geographical division) will report to the Divisional Managing Director and be a key part of the Divisional Senior Management Team. The role will also have a functional reporting line to the...

  • Divisional Financial Director

    3 hours ago

    Coventry, United Kingdom SF Executive Full time

    SF Executive are partnered on a retained basis with a listed business based in Warwickshire who are seeking a Divisional Finance Director. The Division Finance Director (geographical division) will report to the Divisional Managing Director and be a key part of the Divisional Senior Management Team. The role will also have a functional reporting line to...

  • Accounts Assistant

    5 days ago

    Coventry, United Kingdom Finance Recruitment Solutions Full time

    FRS are recruiting an excellent Accounts Assistant vacancy which offers study support for those studying / looking to start, career opportunities and the chance to work for a really well rooted Engineering business based in Coventry. Reporting into the Finance Manager, you will be responsible for an array of transactional finance duties. Duties will...

  • Leisure Membership Advisor

    1 week ago

    Coventry, United Kingdom Village Hotels Full time

    Leisure Membership Advisor - CoventryLeisure Membership Sales Advisor The first step on the road to fitness, is making the decision to get started. Joining a gym is a little like dating. You want to know what you're committing to, whether you have the time to fit it into your busy social schedule, and that the relationship offers you what you're dreaming of....

  • Leisure Membership Advisor

    4 days ago

    Coventry, United Kingdom Village Hotels Full time

    Leisure Membership Advisor - CoventryLeisure Membership Sales Advisor The first step on the road to fitness, is making the decision to get started. Joining a gym is a little like dating. You want to know what you're committing to, whether you have the time to fit it into your busy social schedule, and that the relationship offers you what you're dreaming of....

  • Purchase Ledger Clerk

    5 days ago

    Coventry, United Kingdom Finance Recruitment Solutions Full time

    FRS are assisting a reputable business in Coventry, with the recruitment of an Accounts Payable Clerk to join their growing business! The business offer hybrid working with excellent career opportunities attached! Job duties: - Inputting supplier details on relevant systems and maintain accurate records - Entering invoices and match to purchase orders onto...

  • Divisional Financial Director

    1 day ago

    Coventry, UK, West Midlands, United Kingdom SF Executive Full time

    SF Executive are partnered on a retained basis with a listed business based in Warwickshire who are seeking a Divisional Finance Director. The Division Finance Director (geographical division) will report to the Divisional Managing Director and be a key part of the Divisional Senior Management Team. The role will also have a functional reporting line to the...