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Admin Assistant

4 months ago

Bedford, United Kingdom Maze Recruitment Services Ltd Full time

**JOB TITLE: ADMIN ASSISTANT**

**SALARY: £23,000 - £24,000**

**HOURS OF EMPLOYMENT: Monday to Friday**

**BENEFITS: Excellent bens**

Main Purpose of the role:

- Provide support to the team and manage all the admin.

**Main Responsibilities**:

- Support the client care and welcome client teams
- Dealing with the day-to-day workload by providing exceptional and proactive administrative, and client focus support
- Working closely with the team colleagues and managing the admin task requests to ensure all administration requests are actioned and completed.
- Management of electronic documents sent from external parties ensuring documents are downloaded, organised and saved correctly within the inhouse management system following business team guidelines
- Efficient handling of hard copy post, labelling scanning, and uploading electronic documents to the file.
- Notifying teams of incoming post and DX.
- Relief reception cover as and when required
- Providing additional/cover support to the client welcome team - meeting and greeting clients, arranging meeting rooms, managing outgoing post and DX. This can also include banking, stationery, and basic facilities duties.
- Assist client care and teams in managing archiving requirements or releasing documents.
- Ensuring files sent for archiving or processed and marked accordingly on the in-house system
- Liaising with external storage providers to send and receive files.
- Provide exceptional service to both legal teams and their clients.
- Keeping staff up to date on the progress of a task(s), always communicating to manage expectations
- Complying with all company policy, system and house style requirements.
- Undertake tasks and any other reasonable duties allocated to the role.
- Maintaining all work areas in a tidy and orderly manner.

**PERSON SPECIFICATION**:

- Enthusiastic team player who likes to exceed expectations
- Strong customer focus skills with an eye for detail
- Excellent organisation skills
- Confident, clear and articulate communication skills both orally and in writing.
- Team player
- Pleasant telephone manner, speaks clearly and fluently
- Ability to work in a planned and organised way - the ability to multitask
- A willingness to assist colleagues and clients achieve successful outcomes
- Has a proactive approach and will take responsibility for tasks and issues.
- Are you a Graduate or an Administrator, Customer Services Administrator, Legal Admin, Legal Assistant, Team Assistant and reside near Bedford, Milton Keynes, Kempston, Wootton, Newport Pagnell, Bletchley, Woburn Sands, Newton Longville, Oakley, Great Barford, Bradville, Cranfield Hanslope, Olney, Sandy, Wilshamstead, Ampthill, Bletchley, we would welcome your CV.

**Job Type**: Permanent

**Salary**: £23,000.00-£24,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- admin: 1 year (preferred)
- Customer Service Admin: 1 year (preferred)

Licence/Certification:

- Car Owner (preferred)

Work Location: In person

Reference ID: SH - Admin - 20 Nov 23