Receptionist - Isle of Wight (South Central)

3 months ago

Newport, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 298299**Salary**:

- £20,126 - £23,182**Job grade**:

- Other- NPS Pay Band 2 National**Contract type**:

- Permanent**Type of role**:

- Administration / Corporate Support**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at NPS NEWPORT PROBATION OFFICE NEWPORT, PO30 5BNAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Overview of the job**

This is an administrative role based within the Probation Service (PS) Directorate in HMPPS. The job holder reports to the designated Line Manager and supports the provision of business specific and transactional office-based activities.

The job holder works collaboratively with other team members to provide reception duties and a range of administrative support services.

The job holder may be expected to support a number of teams/functions within the operational area and is to offer support and cover during periods of absence, for which training will be provided.

The job holder must promote diversity and anti-discriminatory practice in the performance of the post in a way that embraces Equality and values Diversity.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position.

NB: Core Hours include regular unsocial hours (evenings and/or weekends) as determined by the business need

**Summary**

To provide an effective and efficient first point of contact with all visitors, telephone callers and undertake administrative functions in accordance with service policy and procedures.

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:

- Answer all enquiries, while on Reception, relating to basic information about the Probation Service and local Person on Probation support services such as the provision of food banks, referring more technical enquiries to an appropriate manager.
- To deal with all logistics for a building including managing all mail items, ordering PPE and office stationery, meeting room equipment, taking delivery of items and ensuring they get to the right destination and managing room, hot desk and car parking bookings, support and service meeting rooms including preparing for events and event registration as required.
- To pay bus fares/travel warrants to people on probation and handle day to day petty cash including collection and transport of petty cash and travel warrants between Probation properties.
- To assist in maintaining Health and Safety and security aspects of the building, including acting as key holder, operating the physical security of the building, the testing of fire alarms, testing panic alarms, monitoring CCTV and assisting evacuation measures and where necessary to act as Fire Warden/First Aider and
in the absence of a line manager to support risk assessments where trained.
- To log building faults and incidents and keep a log of maintenance and repairs escalating issues through the appropriate channels and making decisions (within guidelines) on the urgency of the faults in order to maintain the security of the building. In the absence of the Senior Admin Officer escorting contractors and visitors around the building.

Where necessity arises to support the case administration of Person on Probation by providing a confidential and high-level administrative support service to operational teams, to include:

- Process and update computer based and manual files and filing systems
- Use a range of computer software in providing comprehensive administration support
- Produce a range of documentation and correspondence
- To access databases for information as necessary and input information as required
- Scanning and archiving data, some of which is sensitive and highly confidential

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

**Person specification**:

- Please refer to Job Description**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Changing and Improving
- Communicating and Influencing
- Delivering at Pace
- Managing a Quality Service

**Benefits**:

- Access to learning and development
- A working environment that supports a range of flexible working options to enhance your work life balance
- A working culture which encourages inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%
- Annual Le

  • Social Worker

    3 weeks ago

    Newport, Newport, United Kingdom Isle of Wight Council Full time

    About the RoleWe are seeking a skilled and dedicated Social Worker to join our team at the Isle of Wight Council. As a Social Worker, you will play a vital role in supporting individuals and families on the Isle of Wight, promoting their well-being and helping them to achieve their goals.Key ResponsibilitiesAssess and develop care plans that meet the needs...

  • Social Worker

    2 weeks ago

    Newport, Newport, United Kingdom Isle of Wight Council Full time

    About the RoleWe are seeking a skilled and dedicated Social Worker to join our team at the Isle of Wight Council. As a Social Worker, you will play a vital role in supporting individuals and families on the Isle of Wight, promoting their well-being and helping them to achieve their goals.Key ResponsibilitiesAssess and develop care plans that meet the needs...

  • Social Worker

    1 week ago

    Newport, Newport, United Kingdom Isle of Wight Council Full time

    Join Our Team as a Social WorkerWe are seeking a skilled and compassionate Social Worker to join our team on the Isle of Wight. As a Social Worker, you will play a vital role in supporting vulnerable children and families, working closely with our multi-disciplinary team to ensure the best possible outcomes.About the RoleThis is a challenging and rewarding...

  • Social Worker

    1 week ago

    Newport, Newport, United Kingdom Isle of Wight Council Full time

    Join Our Team as a Social WorkerWe are seeking a skilled and compassionate Social Worker to join our team on the Isle of Wight. As a Social Worker, you will play a vital role in supporting vulnerable children and families, working closely with our multi-disciplinary team to ensure the best possible outcomes.About the RoleThis is a challenging and rewarding...

  • Volunteer Coordinator

    2 weeks ago

    Newport, Newport, United Kingdom Isle of Wight Council Full time

    Job Summary:The Isle of Wight Council is seeking a skilled Volunteer Coordinator to manage a team of volunteers under the supervision of the RAFT Team Manager. The successful candidate will be responsible for ensuring the volunteer programme complies with and adheres to the Council's safeguarding policies and procedures.Key Responsibilities:Coordinate the...

  • Volunteer Coordinator

    3 weeks ago

    Newport, Newport, United Kingdom Isle of Wight Council Full time

    Job Summary:The Isle of Wight Council is seeking a skilled Volunteer Coordinator to manage a team of volunteers under the supervision of the RAFT Team Manager. The successful candidate will be responsible for ensuring the volunteer programme complies with and adheres to the Council's safeguarding policies and procedures.Key Responsibilities:Coordinate the...

  • Approved Mental Health Professional

    2 weeks ago

    Newport, Newport, United Kingdom Isle of Wight Council Full time

    Job Summary:We are seeking a highly skilled and dedicated Mental Health Professional to join our team at the Isle of Wight Council. As an Approved Mental Health Professional, you will play a crucial role in supporting the growth and development of our AMHP service, which operates across 24 hours.Key Responsibilities:Conduct Mental Health Act assessments and...

  • Approved Mental Health Professional

    3 weeks ago

    Newport, Newport, United Kingdom Isle of Wight Council Full time

    Job Summary:We are seeking a highly skilled and dedicated Mental Health Professional to join our team at the Isle of Wight Council. As an Approved Mental Health Professional, you will play a crucial role in supporting the growth and development of our AMHP service, which operates across 24 hours.Key Responsibilities:Conduct Mental Health Act assessments and...

  • Emergency Department Receptionist

    3 months ago

    Newport, United Kingdom Isle of Wight NHS Trust Full time

    We are recruiting for a Receptionist who wishes to join #TeamIOWNHS in our Emergency Department. You should share our passion and drive to ensure that our patients receive quality and compassionate care and work with us to ensure the Trust continues its journey towards “great people, great place”. For an overview of the main duties of the role please...

  • Coastal Capital Projects Manager

    3 weeks ago

    Newport, Newport, United Kingdom Isle of Wight Council Full time

    **Job Summary**The Isle of Wight Council is seeking a skilled Coastal Capital Projects Manager to lead the delivery of coastal protection projects that support the protection of our home, people, and environment.**Key Responsibilities:**Commission and manage a range of maintenance projects on coastal structures using effective project management...

  • Coastal Capital Projects Manager

    2 weeks ago

    Newport, Newport, United Kingdom Isle of Wight Council Full time

    **Job Summary**The Isle of Wight Council is seeking a skilled Coastal Capital Projects Manager to lead the delivery of coastal protection projects that support the protection of our home, people, and environment.**Key Responsibilities:**Commission and manage a range of maintenance projects on coastal structures using effective project management...

  • Receptionist

    4 months ago

    Newport, United Kingdom The Mall Dental Practice Isle of Wight Full time

    We are looking for a hard working, friendly receptionist to join our team. We are based in Newport on the Isle of Wight. Reception duties include dealing with patients both face to face and over the phone, managing appointments and contributing to the overall smooth running of the practice. **Receptionist role and responsibilities** - Meeting and greeting...

  • Medical Education Administrator

    4 months ago

    Newport, United Kingdom Isle of Wight NHS Trust Full time

    To provide comprehensive and effective management, co-ordination, and administration support for the training, education and development of medical student placements for the Isle of Wight NHS Trust. This includes but is not exhaustive to: block dates of placements, booking accommodation for students on placements, lecture programmes, allocation lists,...

  • Electrical Operations Manager

    1 week ago

    Newport, Newport, United Kingdom Isle of Wight NHS Trust Full time

    Job SummaryThis is a unique opportunity to join the Isle of Wight NHS Trust as an Estates Officer Electrical Operations. The successful candidate will be responsible for managing the provision of electrical engineering services, ensuring compliance with statutory obligations and delivering best value for the Trust.Main ResponsibilitiesManage, monitor, and...

  • Electrical Operations Manager

    1 week ago

    Newport, Newport, United Kingdom Isle of Wight NHS Trust Full time

    Job SummaryThis is a unique opportunity to join the Isle of Wight NHS Trust as an Estates Officer Electrical Operations. The successful candidate will be responsible for managing the provision of electrical engineering services, ensuring compliance with statutory obligations and delivering best value for the Trust.Main ResponsibilitiesManage, monitor, and...

  • Chronic Pain Booking Clerk

    4 months ago

    Newport, United Kingdom Isle of Wight NHS Trust Full time

    We are recruiting for aChronic Pain Booking Clerk who wishes to join #TeamIOWNHS. You should share our passion and drive to ensure that our patients and staff receive quality and compassionate care and work with us to ensure the Trust continues its journey towards “great people, great place”. The Booking Clerk for admitted and non-admitted pathways is...

  • Experienced Payroll Specialist

    5 days ago

    Newport, Newport, United Kingdom Isle of Wight Council Full time

    Payroll Officer OpportunityWe are seeking two positive, enthusiastic, and committed Payroll Officers to join our team at the Isle of Wight Council.Key Responsibilities:Process monthly payroll and ensure accurate payment of staff.Collect, validate, and process large volumes of information to deliver a smooth payroll service.Provide advice to managers on...

  • Experienced Payroll Specialist

    5 days ago

    Newport, Newport, United Kingdom Isle of Wight Council Full time

    Payroll Officer OpportunityWe are seeking two positive, enthusiastic, and committed Payroll Officers to join our team at the Isle of Wight Council.Key Responsibilities:Process monthly payroll and ensure accurate payment of staff.Collect, validate, and process large volumes of information to deliver a smooth payroll service.Provide advice to managers on...

  • Ambulance Paramedic

    3 months ago

    Newport, United Kingdom Isle of Wight NHS Trust Full time

    Isle of Wight NHS Trust is located on a beautiful Island, four miles from the South Coast of England. Its the perfect place to bring up a family and ideal if you enjoy the outdoors, Festivals, and events. London can be reached within two hours and our closest airport at Southampton flies to destinations across Europe. We are recruiting into permanent...

  • Waste Manager

    3 months ago

    Newport, United Kingdom Pertemps Isle Of Wight Full time

    Waste Manager£250 to £350 per dayNewport, Isle of WightPertemps Isle of Wight are seeking an experienced waste manager to join our client, on a temporary ongoing basis. Based in Newport Isle of Wight, this position will be based on full time hours.As the successful waste manager your main responsibilities will include.- Daily management of waste site.-...