Document Controller

3 weeks ago

Merseyside, United Kingdom Graham Full time

**The Document Controller shall**:

- Be responsible for all Document Control activities on the Project.
- Review QA of submitted drawings via collaboration platform (Viewpoint 4Projects).
- First instance review of rejected documents to ensure information has been updated, before it is passed to the Design Manager for full review.
- Set-up and administer internal management system - Sharepoint platform for individual projects. Sharepoint training will be provided.
- Facilitate and coordinate the requests for information between external designers, subcontractors, or consultants.
- Assist with creating design tender & work packages for commercial teams to send out alongside commercial details.
- Assist with the progress of building control, planning, or third party insurance package submissions.
- Request information to close out compliance packages, including the ordering of tests and certificates.
- Contribute to the monthly design report where necessary, giving IRS updates on what has been received and what is expected.
- Supply information for compilation of the O&Ms, eg. datasheets and design information.
- Send invitations to Viewpoint system to new personnel and facilitate additions to the system
- Set up new projects and maintain viewpoint folders in line with company standards.
- Set up and monitor workflows, tasks, discussion, etc.
- Provide Viewpoint and Sharepoint training to new users.
- Provide technical and functional support to Viewpoint and Sharepoint platform users.
- Prepare basic documents and templates for regional project use.
- Create and maintain workflows in order to process information on Viewpoint.
- Manage paper drawings/bulk printing or arrange with reprographics company (i.e. Hobs) as required
- Be flexible with secondary support for Operations, Commercial, Quality /other Internal departments.
- Challenge inconsistency and bad practice.
- Undertake any other duties that may be assigned from time to time.
- This job description is intended to give the post holder an appreciation of the role envisaged for the Document Controller and the range of duties to be undertaken._

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