Senior Procurement Specialist

1 month ago

Motherwell, United Kingdom Antibody Analytics Ltd Full time

**Job Title **Senior Procurement Specialist

**Department **Operational Support

**Reports to **Facilities Supervisor

ANTIBODY ANALYTICS - WHO WE ARE

We are an innovative and vibrant biotechnology company. We believe that scientists deserve the best data and patients deserve the best drugs, so our mission is to provide our drug development partners with data of outstanding quality which gives them confidence to expedite new healthcare solutions to market. We began in 2015 and through our expertise, technology, and amazing employees we have grown to where we are today, and we plan to keep on growing. We’re not all scientists and academics, we are a diverse, talented, and fun team who enjoy the occasional pizza Friday, but what’s at the core of what we do is our culture and values - that’s what makes us proud and stand out.

THE ROLE

The Senior Procurement Specialist role consolidates and expands existing skills gained as a Lab Support Operative and incorporates an in depth understanding of Procurement, Material and Sample processes. You will manage, support, train, and mentor the Junior Lab Support Operative(s) and Lab Support Operative(s) under the guidance of the Facilities Manager and oversee the day-to-day procurement, material & sample management systems.

As Senior Procurement Specialist you are responsible for scheduling both your own and the teams’ workload in collaboration with the Facilities Manager, while supporting the Company to achieve its goals.

WHAT WE EXPECT YOU TO DO

**Procurement & Materials**
- Supervise the purchasing and receipt of materials, reagents and equipment required for daily operations of the company.
- Oversee material supply issues and actively find solutions to prevent delays to the operational schedule.
- Responsibility for the working storeroom(s) and the upkeep of stock levels of critical reagents.
- Responsibility for the upkeep and update of the procurement system (Xero) inventory
- Develop productive internal and external relationships to allow effective study planning and ensure best pricing.
- Maintain procurement records including purchase orders and delivery notes
- Resolve any procurement-related issues/disputes with suppliers
- Seek out cost-saving opportunities and capitalise on these once found
- Support the timely payment of invoices, answering supplier queries if required
- Work with the Quality department to add new suppliers to the Approved Suppliers list.

**Sample Receipt and Shipments**
- Responsible for the timely and accurate receipt and processing of samples according to Samples processes
- Troubleshoot any issues related to sample receipt or processing and ensure a respond quickly to prevent delays in the operations schedule
- Ensure compliance with all relevant laws and regulations related to the import and export of customer samples
- Build relationships with couriers to receive best pricing when exporting and importing samples & materials.

**Documentation**
- Prepare and review well designed, and formatted documentation for the purposes of, but not limited to SOP’s, Samples, COSHH and Materials.
- Identify and lead on implementing significant changes to Material, Procurement and Sample Management processes.
- Understand and follow current processes within Operational Support relating to Materials, Procurement and Samples.
- Review and update Material/Sample Management procedures to ensure compliance with the Quality Management System (QMS).

**Compliance**
- Champion a continual improvement ethos within the team, investigating and implementing systems and processes where needed.
- Confidently use and train others in the Company LIMS system covering all aspects of your team.
- Implement new systems/processes when required, and effectively communicate changes to relevant departments.
- Work with the Quality department to ensure the completion of any required actions high listed in Quality Audits.
- Work with the Quality department to help maintain the Approved Supplier’s List

**Health and Safety**
- Ensure your team is adhering to health and safety regulations and policies to minimise risk in the workplace, including preparation of COSHH and risk assessments.

**Management and Development**
- Where possible implement, and deliver departmental training to colleagues across the business, providing effective feedback throughout.
- Undertake recruitment and selection of new team members as and when needed.
- Lead the team through communication to maintain high levels of motivation and morale.
- Support and guide the team with the implementation of process improvements and new processes.
- Implement learning and development plans through performance and training reviews.
- Line Manage, support, and develop those in the team.
- Define, implement, and manage induction training plans for new employees.
- Actively partake in the development of apprenticeship schemes within the Operational Support and wider teams.
- Support the Facilities M

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