Mdt Co-ordinator

The role will require initial basic admin training on **Epic** followed advanced training and Epic (electronic patient records) F2F required training for the first 2-3 weeks on site at out clients location in Exeter.

Then role can be predominantly at home (for project work once training completed can work wholly at home for project period)

**MDT Co-ordinator**

**Location**: Home working, the first 2 weeks of training will be at our client’s Hospital site Exeter

Please note travel won’t be covered for this role up to the training location.

**Job Type**: Temporary

**Duration of booking**: Expected to be for 2 to 3 months and maybe longer

**Proposed start date**: ASAP

**Sector**: Healthcare

**Base**:Hospital

**Band**: 4

**Pay Rates**:
**Band 4**

£11.20 - £12.35 paye per hour

£12.20 - £13.35 paye inclusive of holiday pay per hour

£13.20 - £14.35 umbrella per hour

All of the rates are depending on skill and experience

**Working Days and Hours**:Mon - Friday 08:00-16:00 or 09:00-17:00, hours to be agreed with management

**Travelling for work purposes**:
**Hybrid**:Able to work from home once training is completed, training is expected to be for 2 weeks

**Job Purpose**

The core purpose of the MDT Coordinator is to provide consistent patient-centred focus throughout the pathway of care, by providing one point of contact along the administration pathway for the Multidisciplinary Teams (MDTs). This will ensure coordinationof the patient journey, especially for patients that need to move between cancer units and cancer centres. The MDT Coordinator will be responsible for tracking the patient along their care pathway with the team and identifying potential breaches of cancerwaiting times and targets.

**Duties**
- To provide administrative facilitation to the MDT meetings, including preparing, organising and circulating lists of patients for discussion, and ensuring MDTs run as smoothly as possible to reach their full potential in discussing all cancer patients.This includes the use of video conferencing and IT equipment as necessary, the location and retrieval of case notes and diagnostic information.
- To ensure MDT decisions relating to the individual patient’s management plan are accurately recorded on electronic systems as part of the MDT meeting and subsequently distributed to appropriate staff, including referring Trusts and GPs, within one workingday
- To attend weekly MDT meetings and input live information on to the relevant database including the recording of the outcome of each discussion and any actions to be taken. To use this information for minimum data set collection and cancer waiting times
- To accurately record attendance for MDT meetings, including those team members who participate via video conferencing, to ensure compliance with National Cancer Standards. This includes the recording of a cancellation reason in the event of an MDT meetingbeing cancelled
- To work with the Clinical Nurse Specialist(s) to ensure that tests, appointments and treatment are arranged as agreed at the MDT meeting
- To proactively track patients to ensure their pathway through the system is smooth and efficient and achieves appropriate targets. This will include liaising with various departments to facilitate the timely booking of diagnostic tests and treatments
- To ensure all patients’ progress is accurately recorded and updated in a timely manner on the cancer tracking system, managing their entire patient pathway, including post 62 day care
- To ensure that all new patients’ treatments are booked within target times and that any potential breaches of waiting standards are clearly escalated to the clinical team and appropriate manager in a timely way
- To contribute to the validation of the monthly cancer waiting times submission to the Department of Health, using the relevant data sources, to ensure data is accurate and national cancer minimum data sets are complete
- To liaise regularly with the Cancer team, members of the MDT and Divisions to complete breach analysis forms, identifying delays in treatment and potential remedies and locating missing data as necessary
- To attend weekly cancer Patient Tracking List (PTL) meetings, to report on progress of patients through their pathways of care and against waiting times targets and to complete remedial actions which result from the meeting
- To contribute to the analysis of breaches and the redesign of cancer pathways as necessary including tasks relating to capacity and design exercises
- To maintain good working relationships with colleagues in other Trusts and across RDE departments who refer to or take referrals from RDE cancer MDTs
- To ensure that inter-departmental and inter-Trust referrals are actioned and closely monitored, and information fed back to referring teams or organisations as appropriate and within monitored timescales
- To liaise closely with Medical Secretaries to ensure that referrals are appropriately tracked and treated as far as possible within target waiting times
- To ensure that the generic Cancer Services mailbox is closely monitored and actioned appropriately

**Knowledge, Skills and Experience**
- GCSE (or equivalent) English, Mathematics grade C or above
- Medical Terminology qualification or equivalent experience
- RSA III Typing or equivalent
- Word Processing/Excel skills
- Knowledge of Health Records Systems
- Excellent organisational skills
- Excellent computer skills
- Ability to communicate with all grades of clinical staff across the range of specialities
- Ability to prioritise workload to respond to changing demands
- Experience of working with healthcare professionals/previous experience in the NHS
- Knowledge of issues of working with confidential information and understanding of need for confidentiality
- Experience of inputting accurate and timely data into computer systems