Personal Assistant to Director and Deputy Directors

1 month ago

London, United Kingdom Department for Business and Trade Full time

**Details**:
**Reference number**:

- 304578**Salary**:

- £25,661 - £31,003- National: £25,661 - £27,422; London: £29,282 - £31,003- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Executive Officer**Contract type**:

- Permanent**Business area**:

- Business Group**Type of role**:

- Administration / Corporate Support
- Business Management and Improvement**Working pattern**:

- Flexible working, Full-time, Job share, Part-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- Cardiff, LondonAbout the job

**Job summary**:
The Industry Directorate works on a range of exciting policies from steel decarbonisation, to improving building safety and ensuring the smooth running of our Chemicals sector. The Directorate works to deliver the Department's vision and make a real difference to businesses and jobs across the UK.

Within that there is a busy and active Director's office team that covers a wide remit including implementing a culture of effective communications between the Director, SMT and the Directorate as well as leading on a host of corporate activity including People Survey response, L&D and coordinating team and directorate development days. Being a small office means there's always plenty of scope for personal development within the team.

**Job description**:
The core elements of the role include:

- Providing high-quality, effective PA and diary support to the Director with a high level of attention to detail and discreet management of sensitive/ personal issues.
- Handling the Director’s inbox and diary, working with Deputy Directors to ensure senior management meetings are delegated where required.
- Liaising with officials and partners (including Ministerial Private Office and various external partners), communicating clearly and concisely, both in writing and verbally.
- Co-ordinating meetings, commissioning high-quality briefings, circulating agendas, meeting papers, and taking notes on meetings (occasional and as appropriate) in the timely manner.
- Acting as an effective inbox gatekeeper, whilst maintaining good judgement and interpersonal skills.

Contributing towards, and leading on, a host of corporate activities across the Directorate.

**Hybrid working**

Please be aware that this role can only be worked from within the UK and not overseas.

Informal hybrid working arrangements will be available as agreed with the vacancy manager and in line with the requirements of the role.

Most DBT employees will be working a hybrid pattern, spending 2-3 days a week (pro rata) in an office, on average. If your office location is London, you will be eligible to receive London weighting.

**Person specification**:
**Desirable Criteria**

We would love to hear from you if you have existing experience as a PA (or equivalent/ similar role requiring strong organisational skills) and will proactively plan and handle your work reliably to deliver priority activities.

**Personal Attributes & Skills**

We want someone that will work with efficiently and accurately to get things done, showing flexibility when needed and an ability to prioritise and act quickly to adjust plans, while not letting the important but more routine tasks slip.

**Behaviours**:
We'll assess you against these behaviours during the selection process:

- Delivering at Pace
- Managing a Quality Service
- Making Effective Decisions

**Benefits**:

- Alongside your salary of £25,661, Department for Business and Trade contributes £6,928 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an average employer contribution of 27%

Things you need to know

**Selection process details**:

- This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.Interviews for this vacancy will be conducted virtually. We will, however, consider in-person interviews by exception.

Sift will take place from week commencing 21/08/2023

Interviews will take place from week commencing 11/09/2023

Please align your CV with previous skills and experience. Maximum of 2 A4 pages.

During the interview process you will be assessed on the behaviours stated in the advert.

If successful and transferring from another Government Department a criminal record check may be carried out.

**Visa Sponsorship**

For this role, the Department will not consider sponsoring a visa or issuing a Certificate of Sponsorship. Please note we are unable to offer advice on any Visa and Immigration cases.

New entrants are expected to join on the minimum of the pay band.

The Department for Business & Trade embraces and values diversity in all forms. We welcom

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