HR and Recruitment Administrator

2 months ago

London, United Kingdom Cypher Coders Full time

**HR and Recruitment Administrator**:
**Hours of work**: Full Time, Monday to Friday 9am - 6pm

**About the role**:
**Job Purpose**:To manage the recruitment process, manage the teachers and the scheduling of all club/camp shifts and to be the first point of contact for HR matters arising.

**Start Date**: Mid/Late August

**Key Responsibilities**:

- Recruitment
- Managing the recruitment process for teaching staff including: hiring cycle, scheduling & execution
- Liaising with Schools Director for recruitment timelines/needs
- Drafting Adverts, Job Descriptions and Person Specifications for required roles
- Posting adverts on various media including _Workable_, our recruitment and hiring software, LinkedIn, University job boards, etc
- Responsible for organising interviews, shortlisting, and hiring
- Leading the interview process with a member of the Cypher team assisting you
- Carrying out background checks post-offer: DBS, References, Qualifications, Fitness for Work, RTW, Overseas Checks etc.
- Carrying out all onboarding including providing links for Safeguarding, prevent and first aid training
- Entering all recruitment data onto Teacher CRM in line with Safer Recruitment in Education legislative requirements
- Scheduling
- Scheduling all weekly clubs and holiday camp shifts on _Sling_, our scheduling software
- Ensuring all Teaching shifts are staffed on a termly/weekly/daily basis
- Communicate to all teachers about available shifts, training and marketing activities via _Discord_, our messaging system
- Complete information sheets, risk assessments and other required paperwork for schools alongside the Schools Director
- Organise cover for club and camp teachers as required
- HR
- As the first point of contact for staff, respond to internal and external HR-related inquiries or requests
- Maintain records of personnel-related data (leavers / joiners)
- Other
- Produce and submit reports on recruitment & scheduling activity to CEO and Schools Director
- Help with Customer Service
- Carry out any other duties as reasonably requested by the CEO and Schools Director

**Requirements**:
**EDUCATIONAL REQUIREMENTS/ESSENTIAL SKILLS/ PERSONAL QUALITIES**

Qualifications/ Professional Bodies
- Educated to university level or equivalent experience

Experience
- Minimum of 2 years’ HR experience
- Offering advice and guidance to staff in a professional way
- Managing recruitment processes
- Experience managing schedules & people
- Working in an educational setting (desirable)

Skills/knowledge
- Excellent communication and presentation skills
- Ability to manage your own workload within agreed deadlines
- Knowledge of HR best practice
- Knowledge of HR Employment Law (desirable)
- Awareness and understanding of safeguarding and welfare of children (desirable)

Personal Attributes
- Able to use own initiative
- Able to work alone as well as part of a team
- Diplomatic and assertive
- Exceptional attention to detail and focus on quality
- Highly motivated
- An exemplary degree of personal integrity and maturity; tact; common sense; a good sense of humour
- Ability to communicate with various stakeholders
- A willingness to be involved in the wider life of the company

**Safeguarding**

Cypher Coders is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Statutory checks including a satisfactory DBS certificate and references will be a requirement for this role.

**Equal Opportunities**

Our mission is to welcome everyone and create inclusive teams. We celebrate difference and encourage everyone to join us, and be themselves at work.

**Benefits**

**TERMS OF EMPLOYMENT & BENEFITS**
- 20 days holiday, plus bank holidays, plus the week between Christmas & New Year off
- Hours 9am-6pm
- Pension scheme
- We will carry out safeguarding & references checks
- Macbook Air laptop provided
- Ability to work remotely most of the time - required to work in/around London regularly

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