Administration Assistant

We are looking to appoint an enthusiastic, well-organised and motivated individual to ensure that the school’s administration service supports the welfare and education of the pupils on site. You will be responsible for administration tasks and report directly to the Office Manager.
You will be highly experienced with excellent interpersonal skills and will show professional integrity to work in such a position.

**_Purpose of the post_**
- To assist the administration team in the provision of clerical and administrative duties

**_Responsibilities_**
- To carry out telephone, reception and messenger duties.
- To provide administrative support, including filing, word processing and reprographics work and data input.
- To open, distribute incoming mail, record and send outgoing mail.
- Receive incoming goods and check against orders as required.
- To assist the arrangement of routine in school activities such as medical\dental examinations, school photographs, induction evenings etc.
- To assist with the general administration of school trips etc.
- To assist in the compilation of such reports and records, and assessment of data as may be required by the school, governors, Education Authority or DfES.
- To assist in the compilation, maintenance and analysis of registers.
- To maintain such records as may be required, including admissions, leavers, staff and student records.
- To liaise with parents as directed regarding issues relating to individual pupils, including investigating absences.
- To handle cash in line with the schools finance policy, which may include collecting money from pupils and parents.
- To input data onto computerized systems e.g. SIMS (or other database software) as required.

**_Standard Duties in all Trust Job Description_**
- Show a commitment to diversity, equal opportunities and anti-discriminatory practices
- Show a commitment to ensuring that children and young people learn in a safe environment
- Participate in relevant and appropriate training and development as required.

**_Method of Working_**
Wellspring Academy Trust expects all staff to work effectively and cooperatively as part of a team, delivering high quality support. This requires dealing with people politely and tactfully, and in accordance with Trust guidelines, policies and procedures. Wellspring team members are expected to respect confidentiality and safeguarding practices at all times.

**_Public Relations_**
Considerable importance is attached to the public relations aspect of our work. Members of the team must project a positive image of the Trust at all times and through all activity.

**_DBS Certificate_**
**Wellspring Academy Trust takes its duty to safeguard the young people with which it works seriously. All Wellspring team members are required to undertake a Disclosure and Barring Service (DBS) check.**

**_Fluency Duty_**:

- In accordance with Part 7 of the Immigration Act 2016 (Fluency Duty), the ability to converse at ease with customers and provide advice in accurate spoken English is essential for the post._