Administration Assistant

4 weeks ago


Nottingham, United Kingdom Hazelford Care Home Full time

We are looking for an experienced, kind and caring person to join the team at our wonderful Residential Care Home as an Administrator.

**SUMARY OF RESPONSIBILITIES**

1. To invoice for all service user fees in the home, collect monies, and keep accurate records using the home’s computerised accounting system. Liaise with any payer as necessary e.g. relatives or social services. To monitor any debts and recover as appropriate.

2. To ensure all purchase invoices are dealt with according to company policies and are paid according to the terms of the supplier. To prepare cheques for purchases ready for signing by the director.

3. To maintain service user files and ensure all information pertaining to service user administrative and financial matters are filed and up to date

5. To control and account for money held by the care home on behalf of service users (e.g. Personal allowance and ay pension contributions to the company). To manage payment to hairdresser, chiropody, etc

6. To maintain accurate records for petty cash, cash and banking.

8. To maintain the office filling system n acceptable state and to be aware of the location of all information

9. To ensue any home/company documents are kept up to date - operations manual, employee handbook etc.

10. To reconcile staff hours weekly and for approval by the manager. Monthly reconciliation of hours for preparation of wages - to be rechecked by the manager and authorised

11. To maintain accurate records pertaining to staff holidays and sickness

12. To ensure in conjunction with the manager, rotas are completed and kept on file for a specified period of time

13. To produce general typing as required

14. To supply required information to the manager or the directors

15. To deal efficiently and politely with any enquires made to the home from any source

16. To undertake any reasonable requests/tasks as and when requested on instruction from a senior member of staff

The administrator is directly responsible to the manager and must implement and comply fully with the administration manual. Compliance with the accounting and baking requirements are the administrator’s first and top priority.

**All staff is required to**

1. Show courtesy and respect to residents, visitors and colleagues at all times

2. Maintain confidentiality at all times

3. Report any untoward incidents to the Manager or Person in Charge on duty, including illness of a resident or staff colleague and any incidents relating to adult protection.

4. Be aware of, and at all times comply with, the company policies and procedures, with special regard for Fire Safety, Health and Safety management of records.

5. Promote the Home in a positive manner

6. Attend training sessions and staff meetings

**Job Type**: Part-time

**Salary**: Up to £11.00 per hour

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

COVID-19 considerations:
We are following current Government guidelines with regards to COVID-19

Work authorisation:

- United Kingdom (required)

Work Location: In person



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