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Finance Assistant

7 months ago

Leeds, United Kingdom aql Full time

**Reporting to**: Assistant Management Accountant

**Responsible for**: No direct reports

**Scope of the role**:
The purpose of the Finance Assistant role is to support the Finance Team in delivering a smooth and efficient Accounts Payable (AP) and Accounts Receivable (AR) process for (aq) Limited and related parties, as required.

The post holder will work to ensuring all purchase ledger and accounts receivable tasks are completed in a timely and accurate basis, ensuring that suppliers are paid, and that expenditure is recorded in the accounts correctly.

**What you’ll be doing**:

- Accounts Receivable_
- Bank receipts posting.
- Sales Ledger processing and reporting, including Aged Debtor analysis
- Account reconciliation and processing of customer refunds.
- Creation of new customer accounts using in-house software
- Managing customer invoicing platforms/portals -self-billing
- Working pro-actively to ensure prompt payment from customers, managing debt collection, reducing overdues and eliminating errors
- Streamlining and documenting current credit control processes
- Dealing with internal and external finance queries
- Validation of customer changes and new supplier information
- Intercompany recharges
- Manage month end close process for accounts receivable.
- Accounts Payable_
- Processing invoices, matching invoices to purchase orders, employee expenses, payment runs and supplier statement reconciliation.
- Monitoring of pro-forma invoices and keeping a register of these, to ensure that the VAT invoice is received at the appropriate time and VAT is reclaimed correctly.
- **AT EACH MONTH END**: ensuring the purchase ledger is tidy and actioning any debit balances. Running of various reports such as Aged Creditors and saving down for audit purposes.
- Management of company credit cards holders, including setting up new cardholders, cancelling cards and amending credit limits. Uploading of credit card transactions to the online expenses system and ensuring these are reconciled by cardholders in a timely manner.
- Contribute to the monthly expenditure contracts review, highlighting areas where spending with a particular supplier has gone over the relevant thresholds.
- Ensure compliance with financial regulations and procedures.
- Support the wider Finance team as necessary.
- Identify and assist with implementation of opportunities to streamline processes.
- Assist in the preparation of monthly summaries. Co-ordinating with the Management Accounts team to ensure our monthly deadlines are delivered within reporting deadlines.
- Preparing payments run.
- Purchase Ledger processing.
- Working pro-actively to ensure prompt supplier payments are controlled, urgent payments are flagged on a timely basis and payment runs provide relevant information to support approvals process
- Dealing with internal and external finance queries
- Assisting with audit queries
- Processing Expenses
- Supplier statement reconciliations
- Ensuring that supplier invoice values are valid, where necessary
- Liaising with suppliers on disputed items and pro-actively resolving any disputed items
- Validating supplier changes and new supplier information
- Ad-hoc Additional Responsibilities _
- Assisting with audit queries
- Filing and storing financial records and evidence in a clear and locatable format
- Ad hoc bookkeeping and posting journals using Sage Line 50 and Xero
- Supporting the team in other duties that contribute to the smooth running of the department.
- Assistance with preparation of information to support management accounting, as required.

About you:
**Personal skills and characteristics**- Will be able to work well as part of a team. Have excellent attention to detail.
- Have strong verbal and written communication skills
- Have an excellent working knowledge of Microsoft Excel
- Have the desire to progress within a finance department
- Have previous finance experience (preferred)

**Qualifications**

AAT or similar would be an advantage but is not critical for the role.

**Job Types**: Full-time, Permanent

Pay: £25,000.00 per year

**Benefits**:

- Casual dress
- Company pension
- Health & wellbeing programme
- On-site parking
- Work from home

Schedule:

- 8 hour shift

Work Location: In person

Reference ID: FA0524