Payroll Assistant

ACS International Schools are looking for an experienced Payroll Assistant to process the monthly payroll from data submitted by Human Resources, Department Heads and individual employees for both UK and Qatar payrolls to ensure payment is accurately and on time. To assist in the preparation of monthly reports including monthly pension returns and payroll costing.

**PRINCIPAL ACCOUNTABILITIES**
- Process Doha payroll on a monthly basis, seek approval and create WPS file for payment as well as prepare the Doha costing journal.
- New starter payroll administration: check and input of bank details, P45/HMRC Starter Checklist processing, NI category code allocation and check first payslip calculations.
- Leaver payroll administration: calculation of outstanding holiday and personal days (if applicable), ensure any amounts outstanding to the company are deducted and check final payslip calculations.
- Input of temporary payroll data: overtime, additional duty claims, casual/flexible worker invoices and expenses payment data load.
- Processing of statutory payments such as SMP, SPP, SAP and ShPL.
- Administration of Salary Sacrifice Schemes: Pension, Cycle2Work and Computershare Vouchers.
- Childcare Vouchers administration through provider website: annual tax band check for employees in the scheme, processing of relevant changes; removal of leavers from the system. Check the monthly schedule and liaise with purchase ledger department for payment of invoices.
- Cycle2Work Scheme administration through provider website: assessment of new claims to ensure they meet company rules; approval/rejection of claims; arrange payment of invoice via purchase ledger system.
- Support Payroll Supervisor with the administration and payment of Court Orders including Council Tax DEO and CSA/CMS orders.
- Assist in the preparation of monthly reports including explanations of all variances and review warnings and errors report.
- Collaborate with the payroll nominal ledger account reconciliation to ensure balances are as expected and liaise with finance department if a correction is required.
- Maintain Excel file for Medicash/Computershare to ensure balance/reconciliation with monthly invoices.
- Absence administration to include sickness processing, payment of SSP and requests for unpaid leave when applicable.
- Answer queries from employees and other organisations, including HMRC, Child Support Agency/Child Maintenance Service and third parties in general, on all aspects of payroll.
- Preparation and distribution of tax year end documents including P60 and P11D.
- Regular liaison with HR team to ensure best working practices and processes are in place.
- Undertake other ad hoc tasks on a monthly, quarterly and annual basis as required

**KNOWLEDGE, SKILLS & EXPERIENCE REQUIRED**
- Experience of iTrent payroll system and Business Objects software is preferred.
- CIPP Technician qualification beneficial.
- Knowledge of current payroll related tax and employment laws. Minimum 2 years experience in a payroll position.

PERSONAL QUALITIES
- Great attention to detail.
- Ability to prioritize workload to meet deadlines.
- Excellent communication (written and verbal) and interpersonal skills.
- Good knowledge of Excel and Word.

**Job Types**: Full-time, Permanent

**Salary**: £24,000.00-£29,000.00 per year

**Benefits**:

- Discounted or free food
- Gym membership
- On-site parking
- Private medical insurance
Schedule:

- Monday to Friday
**Experience**:

- Payroll Position: 2 years (required)
Licence/Certification:

- Driving Licence (preferred)