Executive Assistant

3 weeks ago

London, United Kingdom LS Events Full time

**Job Title**:
Executive Assistant

**Contract type**:
Permanent

**Contract Hours**:
37.5 hours/week

**Salary**:£42,500.00/annum (starting at)

**Holidays**:
32 days per year (pro rata)
- APPLY NOWCLOSING DATE: Monday 14th August 2023

**Working Location**

LS Events office is London based, however we offer hybrid working solutions, with the understanding that attending in person meetings is a key requirement for this role. You will also be required to be onsite for the build, live and / or break periods of the projects you are assigned to.

**Benefits**

You will have access to a range of benefits throughout the duration of your contract, including:

- Medicash scheme (level 1)
- _ London Living Allowance (if applicable)_
- _ Pension Scheme_
- _ Electric Vehicle Salary Sacrifice Scheme_
- _ Cycle to Work Scheme_
- **:About the company

Founded in 2004, LS Events Ltd is an event production agency which creates bespoke management solutions across a wide variety of sectors, from music and live entertainment to sporting and public events. LS Events is an ISO accredited, London based company with a diverse workforce.

We are a Living Wage Employer who cares about the wellbeing and growth of our staff. Over the past few years we have grown considerably and are committed to our strategy of affirming our position as one of the leading event production and consultancy companies.

**Our core purpose is to deliver event excellence.**

We are committed to being an inclusive employer and happy to consider flexible working arrangements.
- **:About the role
- **:Personal Specification
- **Organisational Skills**: Exceptional organisational and time management skills with the ability to multitask and prioritise effectively.
- ** Communication Skills**: Strong written and verbal communication skills with attention to detail and accuracy.
- ** Tech Savvy**: Proficiency in Google Workspace or similar office suites (work processing documents, spreadsheets, powerpoints) and other relevant software. Familiarity with office equipment and online collaboration tools.
- ** Discretion**: Demonstrated ability to handle confidential information with discretion and integrity.
- ** Adaptability**: Ability to thrive in a fast-paced environment, adapt to changing priorities, and work well under pressure.
- ** Problem-Solving**: Strong analytical and problem-solving abilities to assist in resolving challenges and identifying opportunities.
- ** Professional Demeanour**: Maintain a professional appearance and conduct, representing the executives and the organisation positively.
- ** Resourcefulness**: Proactive and self-motivated, with a willingness to take initiative and find solutions independently.
- ** Interpersonal Skills**: Excellent interpersonal skills and the ability to build and maintain positive relationships with stakeholders at all levels.
- **:Application Requirements
- A bachelor's degree in Business Administration or a related field is preferred but not mandatory.
- Previous experience as an Executive Assistant or in a similar administrative role supporting C-level executives is highly desirable.
- **:Job Summary

As Executive Assistant you play a crucial role in ensuring the smooth functioning of the organisation by providing administrative and logístical support to the Senior Leadership Team. You will ensure the seamless functioning of our executives' day-to-day activities and to enable them to focus on strategic decision-making.
- **:Core Responsibilities
- **Calendar Management**: Coordinate and manage the busy schedules of the SLT, including arranging meetings, conference calls, and appointments. Prioritise and organise daily activities, ensuring optimal time management.
- ** Travel Arrangements**: Plan and coordinate domestic and international travel arrangements for the SLT, including flights, accommodations, transportation, and itinerary planning.
- ** Meeting Support**: Prepare meeting agendas, materials, and presentations. Attend meetings, take minutes, and follow up on action items. Coordinate meeting logistics and ensure smooth communication between stakeholders.
- ** Confidentiality and Discretion**: Handle sensitive and confidential information with utmost discretion and professionalism. Maintain a high level of confidentiality in all matters pertaining to the executives and the organisation.
- ** Information Management**: Organise and maintain electronic files, databases, and records to ensure easy retrieval of information.
- ** Event Coordination**: Assist in planning and coordinating company events, conferences, and executive retreats.
- ** Expense Management**: Manage expense reports and reimbursements for the executives, ensuring accuracy and compliance with company policies.
- ** Research and Analysis**: Conduct research on various topics, compile data, and prepare reports to support decision-making processes.
- ** Task Prioritisation**: Assist in prioritising tasks, deadlines, and projects to ensure

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