Senior Legal Secretary

3 weeks ago

Guildford, United Kingdom Moore Barlow LLP Full time

**_We are seeking an experienced Senior Legal Secretary to join our Residential Property team in Guildford._**

We are different - although a Top 100 Law firm, we strive to be 'Human First' in everything we do. This means we truly care about our teams as well as our clients. Whether you work within our legal teams, or one of our support functions, you’ll find a Career with Moore Barlow rewarding with plenty of opportunity for personal growth and development.

Our property team delivers services for residential property transactions and as such, the role offers fantastic variety. Your main responsibility will be to provide comprehensive legal secretarial and administrative support to our team of solicitors and lawyers. This will involve both internal and external client service, team work, working to solve problems, great communication and the ability to set and meet tight deadlines.

**Day to Day**:

- You will administer files to include opening, closing, archiving and retrieval to ensure that teams are able to respond to legal queries efficiently
- Accurately record information in the practice management system provided by members of the team
- Print and prepare pre completion bundles for client completion
- Handling pre and post completion documentation, paperwork and registrations
- Drafting of letters, documents, and forms
- Printing of contracts and letters pertaining to the sale or purchase of a property
- Digitising signed contracts and other documents
- Daily diary management for members of the team. Inputting important key dates and diarising important actions
- Arranging appointments, meetings, room bookings for clients and colleagues
- Being a point of contact and able to answer queries on behalf of Clients
- To prepare correspondence, documents and enclosures for despatch using digital dictation and the practice management system as applicable, at all times adhering to the laid down policies and procedures
- To assist clients with updates/progress on their cases
- Assist Fee Earners in the billing and credit control process by liaising with the Fee Earner and accounts and to produce standard financial/time reports and invoices through the system

**What we look for**:
Our Legal Secretaries are critical to helping us deliver excellent Client service. We look for friendly, confident problem solvers who have the following attributes:

- Accurate typing speed of at least 60 words per minute.
- Intermediate knowledge of Microsoft Word (including track changes), Outlook, Excel, PowerPoint, research tools and other systems such as case management.
- Knowledge of legal terminology, documentation, legal processes, etc.
- Excellent communication skills and someone who enjoys interacting with people face to face.
- Excellent attention to detail

If you have the above skills and are seeking to join a friendly team, then we would strongly encourage you to apply.

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