Corporate Governance Officer

3 weeks ago

Peterborough, United Kingdom CITB Full time

**Job Title: Corporate Governance Officer**

**Salary Range: £36,803 - £47,492**

**Grade: D**

**Location**:Whilst contractually the role is based in Head Office in Peterborough, CITB has recently adopted an agile working approach which allows flexibility around the working day and the location from where you work. It is expected that this role can successfully be fulfilled with a combination of both office and home/remote working, details of which are to be agreed in advance with the line manager / Executive Director

Our main objective is to create a culture that helps all of our customers strive towards a workforce that is reflective of today’s society.

**Role Profile**:

- This is a key role to enable the delivery of effective governance across CITB. To be responsible for ensuring compliance with the agreed governance cycle of all Executive, Board Committee, Nation Council and Board meetings to include production of agendas, papers collated and submitted, meetings managed, and minutes drafted. The Corporate Governance Officers will work closely with the Board Secretary to provide assistance and support and will deputise for the Board Secretary as necessary;
- To assist the Board Secretary to manage, and advise upon, the CITB’s obligations, duties, risks and mandatory reporting requirements so as to ensure the CITB operates within its statutory and charitable frameworks.

**Key Responsibilities and Accountabilities**:

- To be responsible for ensuring that there is proper and appropriate co-ordination of Board, Board Committee, Nation Councils, Executive Team meetings and an effective flow of information;
- To be responsible for formulating meeting agendas with the relevant Exec/Board/Committee/Nation Council Chairs and advising management on content and organisation of papers or presentations for meetings;
- To be responsible for writing meeting summaries of discussions held in Executive and Nation Councils meetings, in accordance with service level agreement;
- To be responsible for writing minutes of Board and Board Committee meetings, in accordance with service level agreement, for approval by the relevant Chair prior to circulation;
- To be responsible for co-ordinating, monitoring and recording follow-up actions arising from meetings;
- To be responsible for ensuring that all Board Committees’, Nation Councils’ and Executive Team’s Terms of Reference are reviewed, amended where appropriate, and approved as part of an annual governance review cycle;
- To be responsible for maintaining CITB’s Minute Book, including the collection and recording of annual Declarations of Interest and signed Code of Conduct statements;
- To work collaboratively with other CITB teams in the design and content of the Annual Report and Accounts to ensure that it meets statutory compliance, and to be responsible for the production of the corporate governance sections;
- To be responsible for drafting, maintaining and updating the Corporate Governance Team’s Calendar of Governance Activity;
- To be responsible for maintaining and updating the Corporate Governance SharePoint page, and the Governance section on CITB’s website;
- To gain and maintain familiarisation with good governance documents including but not limited to the Industrial Training Act, Charity Governance Code, Code of Conduct for Board Members of Public Bodies and Board Operating Framework;
- To provide support to the Board Secretary in the succession planning and induction of Board Trustees;
- To be responsible for co-ordinating recruitment campaigns for Board Committee and Nation Council members, including drafting role descriptions, arranging for posts to be advertised externally, organising selection and interview processes and overseeing delivery of induction programmes;
- To champion the use of the Board portal for effective meeting arrangements and document repository, and offer support to stakeholders in the use of this portal;
- To be responsible for liaising with stakeholders to highlight requirements to complete reporting or authorisation processes, such as Declarations of Interest, expenses claims and DfE returns;
- To be responsible for the implementation of a Strategy and Policy management process, working effectively with colleagues to ensure timely scheduling for the approval and review of high-level strategies and policies up to Board level;
- To communicate with stakeholders, (e.g. through circulars, newsletters); maintaining good general relations with relevant stakeholders and offering a high standard of customer service;
- To be responsible for maintaining and reviewing procedures for the sound governance of the CITB; facilitating annual Board, Committee and Nation Council evaluations, and facilitating any ongoing training highlighted and advising on developments in governance issues;
- To be responsible for managing and contributing to projects as required, ensuring successful implementation and review;
- To support th

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