Team Coordinator

2 weeks ago

Birmingham, United Kingdom High Speed Two (HS2) Full time

**Salary: Base salary: £20,900 to c.£26,100 depending on skills and experience. In addition, we offer flexible benefits fund of 10% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website.**

HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish and providing personal and professional development opportunities.

As a **Team Coordinator **at HS2 you will, be responsible for the administrative support for the Programme Delivery team.. Our Land and Property team are responsible for acquiring and managing the land and property to enable timely construction of HS2 in a way that is sympathetic to those affected.

**About the role**:

- Provide assistance to ensure that records of land and property interests are updated and accurate
- Support and assistance with administrative tasks to ensure compliance
- Support Governance, Reporting and Finance roles within the team in preparing information packs - Take actions / minutes in meetings as required and produce for review in a timely manner
- Manage shared inboxes, allocating actions and monitoring progress
- Type up reports / produce presentations as required by the team
- Make travel arrangements, booking hotels and train tickets for the team
- Undertake core administrative duties across the team e.g. electronic filing of documents
- Arrange meetings for the team, coordinate workshops, book meeting rooms
- Support the organisation of engagement events
- Actively promote and embed Equality, Diversity, and Inclusion (EDI) in all work, and support and comply with all organisational initiatives, policies, and procedures on EDI

**About You**:
**Skills**:

- IT skills, including the full use of MS Office suite
- Effective organisation and time management skills
- Analysis and report compilation - including running reports from IT systems and spreadsheets
- Communication skills, including liaison with team manager, team members and wider organisation

Knowledge
- Knowledge of data and information management.
- Microsoft Office

Type of experience:

- Experience of providing administrative and secretarial support
- Experience of minute taking and the preparation of documentation for meetings
- Experience of managing inboxes and coordinating subsequent actions

The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity and Respect

It is expected that you will actively promote and embed Equality, Diversity and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies and procedures on EDI.

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