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Office Administration Account Assistant

4 months ago

Salisbury, United Kingdom Wessex Water Full time

Thanks to the continued success of our Off Site Build (OSB) department, we are growing and investing in our administration team. We have an exciting new opportunity for an enthusiastic, confident and motivated Office Administration Account Assistant to join the OSB team.

If you have previous experience working within an administrative role in an accountancy field and are used to using Microsoft spreadsheets and formulas, then we want to hear from you

**The role**

As the OSB Office Administration Account Assistant, you will work as part of our in-house OSB team and assist with daily administration, financial controls, and data input to help us deliver equipment for the Mech, Elec and ICA projects team working on both our water treatment and water recycling centres.

The OSB Office Administration Account Assistant role is typically a support function to the OSB Team but is crucial for providing the link between the manufacturing and accounts teams. Liaising with other internal departments and commercial teams will also be a key aspect of the role.

Working closely with the OSB Manager, your duties will include:

- coordinating daily financial tasks, processing invoices, compiling weekly times sheets and maintaining a digital record of financial documents
- assisting in the preparation of monthly management reports
- the general administration of office duties - scanning, photocopying, printing and collating documents, as well as filing (hard copies and electronic copies)
- undertaking office management duties, such as maintaining the internet connection and printer, while also monitoring office supplies
- assisting with logístical needs, such as booking and managing deliveries, which involves various systems, assisting stores when receiving goods, checking in deliveries, updating the stock control system and filing delivery paperwork
- assisting in investigating and resolving supplier and QS/internal customer queries
- liaising with suppliers to progress orders, delivery dates and ensure correct costs are allocated to each project or product.
- coordinating monthly financial tasks with the financial management team to optimise workflow
- maintaining an organised and comfortable office environment, ordering office supplies and updating inventory.

**What do I need?**

We are seeking a highly enthusiastic and passionate Office Administration Account Assistant with a minimum of two years’ experience. Additionally, you should have some proven knowledge of low to mid-level accountancy, ideally working towards a bookkeeping qualification, with experience to cover basic book-keeping tasks.

A working knowledge of accounting software would be a required for data inputting, ideally Unit4 ERP (formerly known as Agresso) but sage, QuickBooks NetSuite or similar would be acceptable.

Excellent IT skills with a good working knowledge of Microsoft packages, such as Word, Outlook and PowerPoint. In particular, you will have good working knowledge of MS Excel and be able to confidently use Pivot Tables, VLookups and formulas.

Additionally, we are looking for:

- attention to detail and the ability to perform tasks with a great level of accuracy
- high levels of integrity and the ability to handle confidential information
- proactive in managing tasks and problem-solving skills
- excellent analytical skills, financial prowess, and good organisation and time management skills
- an engaging communicator, who is proactive, friendly and has a can-do attitude and a willingness to learn.

**Benefits for you?**
- Pension - up to 20% combined contribution.?
- 25 days’ holiday rising to 28 days with length of service.?
- Opportunity to buy and sell up to five days’ holiday.
- Health benefits package.?
- Life assurance (up to four times your salary).?
- Electric vehicle salary exchange.
- Flexible working.?
- Cashback and discounts from over 1,200 retailers.?
- Paid volunteering day.
- Enhanced family leave.
- Interactive health and wellbeing platform.?
- Support from mental health first aiders.?
- £1,000 referral fee if you recommend someone to work for us.

**What will you get from us?**

Our people tell us Wessex Water is a great place to work, and they stay with us We are proud of how we support development and career progression. We have a wealth of both financial and non-financial benefits to offer our people and are committed to ensuring we provide an environment that supports health and wellbeing and flexible working.

We continue to promote diversity and inclusion. With that in mind, we welcome all applicants.

We are delighted to have signed the Armed Forces covenant and are a Disability Confident Employer. Applicants who declare they have a disability or have previously served with the Armed Forces, and meet the minimum requirements for the job, will automatically be invited for an interview.

Please let us know if you require any additional support or adjustments to assist you in starting your journey with Wes