Operations Administrator

2 weeks ago

Leighton Buzzard, United Kingdom Jackie Wilsher Staff Service Full time

We are currently recruiting for a Leighton Buzzard company who are seeking an Operations Administrator to join their core team. The working hours are 08:00 - 17:00, Monday to Friday. Please note, this is a full time role and office based, no remote workingavailable.

**Summary**:
The role requires communication with core clients, office employees and site operatives to assist with the smooth running of the operational delivery of the Business. Good communication skills are essential, and attention to detail is vital.

**Job Role**:

- Co-ordinating site operatives’ schedules. Ensuring all site operatives have the relevant information for each job and acting as a point of contact.
- Set up job files. Adding all required information and documents to internal systems.
- To ensure site operatives submit relevant paperwork when required.
- Monitor and maintain existing stock levels and key materials.
- Assist with estimating and logging of enquiries onto internal systems.
- Assist with producing Risk Assessments, Method Statements and COSHH Assessments for each job.
- To assist hotel and travel bookings for operational staff.
- To assist book hire vehicles for Operational personnel.
- To undertake any other reasonable duties as requested by management.

**Skills & Person Specification**:

- Confident communicator (written and verbal) at all levels, mindful of the target audience.
- Discrete and professional both in dealing with operatives and clients.
- Ability to prioritise, demonstrating effective organisational skills and time management skills.
- Meticulous attention to detail, with the ability to work accurately.
- Self-motivated, with the ability to work proactively using own initiative.
- Committed to learning and development.
- Work well under pressure.
- Flexible to an ever-changing environment/prioritise.

**Qualifications/Experience**:

- GCSE A* - C/A Levels: Maths & English.
- Proficient in using a computer (Word, Excel, MS Office).

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