Syp - Fleet Assistant

Location 1- Churchill Way, Sheffield
- Salary 1- £23,121 - £24,921 (pro-rata for part time)
- Type of Contract 1- Permanent
- Job Advert 1
- **Role: Fleet Assistant**

**Department: Vehicle Fleet Management**

**Location: Churchill Way, Sheffield**

**Salary: £23,121 - £24,921 (pro-rata)***

**Hours**:35 hours per week**

**Contract Type: Permanent**

The post holder will provide full administration support service for the department. This will cover the whole spectrum of fleet management and include areas such as fleet administration, fuel management, stock control and workshop control.

**Key Responsibilities**:

- Use a number of IT Systems, including Tranman Fleet Management, Merridale Fuel system, UK Telematics Fleet Management, Auditex and Oracle ERP Systems.
- Take ownership of data quality and integrity of information when inputting, amending, and extracting information.
- Maximise the use of IT Systems and equipment to run and create management information and reports.
- Place orders (using the systems and tools available) for goods and services, as required within the department.
- Manage and maintain stock and distribute supplies as required.
- Receive reports of vehicle faults and issue job cards to Technicians as appropriate.
- Ensure all vehicles are correctly licensed.
- Assist the supervisor and senior professional staff with project work including initial administration, updating/amending systems, drafting reports for approval.
- Draft reports and correspondence of miscellaneous matters to internal and external contacts.
- Attend meetings as required, which involves taking and preparation minutes, including notification and following up of action.
- Undertake a broad range of clerical and administrative duties such as maintaining an effective filing and recording system, typing/word processing, photocopying, mail sorting and delivery, collation and distribution, routine mathematical/statistical work.
- Perform such other duties as reasonably correspond to the general character of the post and are commensurate with its level of responsibility for the individual and the department.

**Skills and experience**:

- You are required to possess a clean driving licence and to have the ability to travel across the force area.
- knowledge and experience of Fleet Management Systems e.g., Tranman, Telematics, Fuel Systems etc would be desirable.
- Ability to collate data from the fleet management systems and assimilate into a report and check for accuracy.
- Good written and oral communication skills.
- Previous experience of Microsoft Excel, Microsoft Access, and Microsoft Power point.

**For more detailed information relating to the role, skills and experience for this role, please refer to the attached role profile.**

**What we offer**:
We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

- A highly competitive salary and access to a generous pension scheme
- Generous annual leave allowance
- A wide range of family friendly policies including enhanced maternity, paternity and adoption leave
- Flexible working arrangements including flexi0time and hybrid working
- A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust
- Comprehensive range of development and leadership courses to develop your career with South Yorkshire Police
- Employee Assistant Programme (accessible 24/7) offering confidential support and advice
- Flexible lifestyle benefits such as: Blue Light Card, Company Shop, Cycle to work scheme
- Committed to embedding sustainability: Force sustainability strategy - SYP (southyorkshire.police.uk)
- Membership to the Sports and Social Club
- Access to a wide range of staff support groups and networks

**Eligibility**:
**Appearance & Standards**:
South Yorkshire Police is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.

**Smarter ways of Working**:
South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables South Yorkshire Police to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a **Fixed** role.

Fixed: This is a traditional arrangement, applicable when the work is mostly required to be undertaken at a fixed single place of work (on police premises) for most of the time. The work can only or is more effectively delivered from a po