Audio Typist

We require an audio typist to join our secretarial team working in a friendly, positive and supportive environment.

Key responsibility will involve acting as an audio typist supporting the Oncology & Haematology secretarial team. Key tasks include audio typing of outpatient clinics, distributing post and general clerical support for the team. As the majority of the work will involve digital audio typing and the use of computers and information systems, a familiarity with computer packages such as Word processing and administration systems is required.

You will have excellent interpersonal and written communication skills, with the ability to prioritise and work flexibly within the existing secretarial team.
- To provide an efficient and comprehensive outpatient clinic typing and administrative service, ensuring all work is prioritised according to the demands of the service.
- Provide a complete audio typing service using a digital dictation system utilising voice recognition as required
- Utilise Trust software systems for retrieval/tracking of patient information as required.

Join us at UHSussex, every day is different, you can be the change, better never stops

At UHSussex we’re proud to be at the heart of the NHS. As one of theUK’s largest acute Trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

**Improving lives**: We are a vibrant and inclusive organisation, with hardworking, talented and dedicated individuals, who work together towards a common goal, to always put ourPatient First. Our mission is summed up by our ‘where better never stops’ motto and no matter the role at UHSussex, you will play a part in driving us forwards and in improving the lives of patients across Sussex. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourwellbeing programmefor staff which is extensive and designed to support you when you need it because we know that to look after others we must first look after ourselves.

**Build a career with us**: As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

Communication
1. To help facilitate information and communication for the Department and its team by dealing with enquiries and receiving and making telephone calls promptly in an efficient and courteous manner.
2. Ensure enquiries are passed to the appropriate person.
4. To take part in regular secretarial team meetings, and to chair and minute these in rotation with other team members.

Administrative
1. Provide a complete clinic typist service to the Department and the clinical team, including excellent keyboard and word processing skills, typing and checking letters for accuracy and at speed from digital dictation.
2. Photocopying, filing, faxing and the processing of other items as required including discharge summaries, complaints reports/responses and ward round notes using complex medical terminology.
3. Sort, distribute and prioritise incoming mail, using own judgement and experience in deciding whether documents are to be passed to the Consultant or clinical team as appropriate. Assimilating necessary patient and clinical information to go with correspondence.
4. Prioritise own workload within BSUH NHS Trust agreed timeframes ensuring that clinic typing is up to date. Advise Team Leader if workload becomes unmanageable. Show awareness of Trust Key Performance Indicators.
5. Ensuring that all results and correspondence are available in the patient’s case notes for outpatient appointments or admissions. This will also involve requesting notes and/or x-rays from other hospitals.
6. Notes handling/lifting and carrying bundles of notes. Maneuvering bundles of notes in confined spaces.

Training and Education
1. To undertake courses and study days as necessary to enhance performance of job functions.
2. To undertake statutory and mandatory training in line with current legislative requirements.

Information Management & Technology
1. Ensure data entered into any of the information technology software used with BSUH NHS Trust is accurate.
2. To report breakdown of supplementary office equipment to the requisite contracted service engineer.

Other Role-Specific Duties
1. Carry out any other reasonable duties commensurate with the role and delegated or requested by the manager or supervisor, as the needs of the service require.
2. The job description and person specification may be reviewed on an ongoing basis in accordance with the changi