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Events Officer

4 months ago

London, United Kingdom Hunter Merrifield Full time

Merrifield Consultants are delighted to be partnering exclusively with a Scientific Membership Organisation / Learned Society to recruit an Events Officer on a permanent basis.

Great opportunity for an experienced events officer to join a great team and work within this highly respected Science Membership Organisation

Job Title: Events Officer / Scientific Programmes Officer, Fellowship

Permanent

Hybrid

Salary range: £30,257 - £37,822

Hours: Full-time, 35 hours a week (including some evening and weekend work)

**Key Responsibilities**

Event / Programme Management
- lead on the end-to-end planning and delivery of a portfolio of events as allocated by the Senior Scientific Programmes Officer, Fellowship.
- contribute to setting plans, programme objectives and timescales and proactively identify for the Head of Scientific Programmes / Senior Scientific Programmes Officer, Fellowship if these need to be updated/changed.
- ensure that event plans include flexibility to accommodate virtual or hybrid alternatives should the need arise.
- resolve any logístical and resource issues that arise in the process of organising an event, escalating these in a timely manner if necessary.
- lead on the onsite or online delivery of events as required, ensuring that all staff are fully briefed ahead of time
- draft a range of written materials, such as planning documents, briefing documents or reports for committees, speakers, Fellows, senior leadership and other audiences.
- work with the internal services teams, manage the catering numbers and produce design assets as required
- manage the invitation and registration processes for Fellowship events, ensuring records are kept up to date in a timely way
- ensure that contact and event records on the CRM system are kept up to date
- effectively manage the budget for events, ensuring they are run within agreed parameters and document this information in the overall section budget.
- ensure contributors and participants are appropriately acknowledged and thanked where needed.
- ensure post-event / programme debriefs take place and that lessons learned are acted on in the future.

Relationship Management
- manage the relevant shared inboxes as needed, and respond to queries in a timely manner
- work closely with the Fellowship Manager and the Medals and Awards team as needed to ensure that plans are aligned and relevant information is shared in a timely manner
- quickly build excellent working relationships with suppliers, colleagues, senior leadership and Fellows in order to support the effective planning and delivery of events
- Reporting and Evaluation
- ensure appropriate evaluation methods are employed for all projects and producing output/outcome reports as required
- take a continuous improvement approach to work, ensuring that processes are regularly reviewed and updated.

For more information on the Events Officer role, please contact Akash Mahmud at Merrifield Consultants