Administrator - Fire Safety

2 months ago

Cambridge, United Kingdom Cambridge University Hospitals Full time

**Main area**
- Corporate - Fire Safety**Grade**
- Band 4**Contract**
- Permanent**Hours**
- Full time - 37.5 hours per week**Job ref**
- 180-F-245136**Employer**
- Cambridge University Hospitals NHS Foundation Trust**Employer type**
- NHS**Site**
- Addenbrookes Hospital-Division Corporate**Town**
- Cambridge**Salary**
- £25,147 - £27,596 p.a. pro rata**Salary period**
- Yearly**Closing**
- 01/04/2024 23:59**Interview date**
- 08/04/2024Job overview

An opportunity has become available for a dynamic, self-motivated and organised individual to join our Fire Safety team, as an Administrator.

The role includes all standard administrative tasks such as basic data entry, minute taking, managing calendars and other admin related daily workflows, but also includes interesting work generated by the organisations' annual fire risk assessments, building audits, training, and simulated evacuation programmes, etc.

You will need to be highly organised, with excellent communication skills and enjoy working in a busy office environment. You must have a positive approach to change and demonstrate willingness to learn new skills and knowledge, in relation to fire safety. You must be flexible in response to ever changing and evolving service needs.

Main duties of the job

You will be responsible for supporting the effective and timely delivery and administration within Fire Safety Team.

To manage a diverse workload, effectively ensuring the Fire Safety Team Administration runs smoothly andefficiently to agreed processes, protocols, policies and standards.

To work in a professional manner ensuring a qualitative and comprehensive service is delivered that meets the expectations of the Director of Capital, Estates & Facilities Management.

Working for our organisation

**Our Trust**

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke’s Hospital and the Rosie Hospital in Cambridge. With over 11000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners. Recognised as providing ‘outstanding’ care to our patients and rated ‘Good’ overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH’s values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

This vacancy will close at midnight on the 1st April 2024.

**Benefits to you**

We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases alternative working hours will be considered.

Person specification

**Qualifications**:
Essential criteria
- Educated to A level or NVQ level 3 Customer Service/ Business Admin /ITQ or equivalent Typing qualification or equivalent experienceDesirable criteria
- Secretary qualification or equivalentExperience

Essential criteria

Experience of working in a busy clerical/office environment or reception service

Secretarial and /or administrative experience including minute taking

Prioritising, planning and organising own tasks

Working within guidelines

Experience of dealing with difficult situations and confrontations

Data entry experience and documentation

Experience of IT packages - Microsoft office
- Experience of producing documents to a high standardDesirable criteria

Previous experience of working in NHS
- Contracts and Finance AdministrationKnowledge

Essential criteria

Understanding of confidentiality and data protection

Sound knowledge of office procedures

Understanding of customer service
- Good working knowledge of Microsoft Office packagesDesirable criteria

Knowledge of Trust information systems
- Awareness of NHS targets and Trust priorities**Skills**:
Essential criteria

Ability to work as part of a team

Ability to develop templates for letters

Ability to organise and manage own time keeping to schedule and deadlines

Ability to allocate and monitor work of others

Ability to use own initiative and work autonomously

Ability to demonstrate leadership skills

Willing to take on/learn new skills

Ability to show attention to detail and accuracy

Ability to adapt to change

Ability to work under pressure
- Ability to store and safeguard confidential documentsDesirable criteria

Ability t

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