Accounts Receivable

7 months ago

Oldbury, United Kingdom Shaw Trust Full time

**Job Description**Job Title: Accounts Receivable & Cash Team Assistant **Reports to: Senior Accounts Receivable Assistant **Salary: £21,858 - £27,322.00 **Location: Black Country House, Oldbury **Purpose**
We need an experienced and dedicated Accounts Receivable & Cash Team Assistant to provide excellent services from our transactions team. You will be working in a team of up to 8 staff delivering accurate and efficient financial transaction processing services to the Charity.

We need a customer focused individual who will ensure all queries or issues are resolved in a timely manner or escalated as appropriate and provide support to their resolution.
**Main Duties and Responsibilities**
1. To raise sales orders via the company finance system.

3. To process all transactions on the bank statements.

4. To complete bank reconciliations on a weekly basis, resolving all queries in a timely manner.

5. Allocate cash received to customer accounts.

6. Prepare direct debit collections and maintain the accuracy of customer direct debit records.

7. Authorise and set up new customer accounts / manage customer account details to ensure these remain accurate and up to date.

8. To undertake allocations, monthly debtor and balance sheet account reconciliations, resolving all differences in a timely manner.

10. Liaise with customers to collect overdue debt and resolve queries in a timely manner.

11. To run and issue monthly customer account statements and reminder letters.

12. To process journals and corrections onto the finance system as required.

13. To play an active role in identifying control weaknesses, driving improvements of processes and participating in relevant projects.

14. To provide monthly reports, KPIs and analysis around the transactional accounting processes.

15. To support the Finance Transactions Lead in ensuring that the Transactional teams maintain up to date, effective and clear policies and procedures to foster a culture of compliance across the organisation.

16. To undertake other duties as required as an integral member of the wider Finance Team.

17. To undertake appropriate learning and development as identified through regular appraisals and reviews.

18. To fully engage with the business, including training and support of finance system users, to ensure that Shaw Trust Services is able to provide good customer service that is responsive to the needs of the business.

19. To adhere to Shaw Trust policies, procedures and quality standards.
**Other** **To undertake any further training as identified in the Shaw Trust review procedures.**
- Ensure that safe working practices are followed in respect of COSHH and other Risk Assessment control measures.
- Employees must comply with the provisions of ‘The Health and Safety at Work Act 1974’ and must take reasonable care for the health and safety of themselves and of other persons who may be affected by their acts of omissions whilst at work. Employees are also required to co-operate with their employer to enable them to perform or comply with any statutory provisions. The Trust’s efforts to promote a safe and healthy working environment can only succeed with the full co-operation of its employees.
- To understand, comply with and promote Shaw Trust’s safeguarding policy and procedures. It is the responsibility of all employees to make the working environment safe and secure for all. Everyone must adhere to the 5 Rs in relation to possible abuse: Recognition, Response, Reporting, Recording and Referral. The Trust can only ensure its dedication to the protection of vulnerable people with the full cooperation of its employees.
- The Trust has a Diversity and Inclusion Policy and it is the responsibility of all staff to comply with this. The key responsibilities for staff under this Policy are set out in the Trust Code of Conduct.
- To maintain the confidentiality about clients, staff and other Trust business. The work is of a confidential nature and information gained must not be communicated to other persons except in the recognised course of duty. The post holder must meet the requirements of the Data Protection Act at all times.
- To maintain awareness of risk and to take personal responsibility for ensuring that the Trust is not unnecessarily exposed to risk. To report any issues or concerns relating to risk and the effectiveness of the Trust’s risk management arrangements.
- Be aware of, promote and implement Shaw Trust’s Risk, Quality and Information Security Management Systems.
- To report to line manager, or other appropriate person, in the event of awareness of bad practice.
- Recycle and manage energy within your environment in line with Shaw Trust’s Strategic aim to adopt green approaches and become carbon neutral.

This job description is intended to provide a broad outline of the main duties and responsibilities only. The post holder will need to be flexible in developing the role in conjunction with the line mana

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