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Administrator - Defence Services

5 months ago

Inchinnan, United Kingdom James Fisher & Sons plc Full time

**Administrator - Defence Services**
**Inchinnan**
**Permanent**

**Who we are**

JFD is the world leading underwater capability provider, serving the commercial and defence markets with innovative diving, submarine and hyperbaric rescue, technical solutions and services. Operating worldwide, the company is the world’s leading provider of submarine rescue capability and an established provider of submarine escape training. The company is at the forefront of Hyperbaric Rescue, along with being the leading supplier of commercial and defence diving equipment and saturation diving systems to the commercial industry

**About the role**

JFD is looking to recruit an Administrator - Defence Services to work on a permanent basis from our office in Inchinnan, Renfrewshire. As the Administrator - Defence Services, you will provide administrative support to the Defence Services department, which includes the Submarine Escape and Rescue Services (SERS).

As an Administrator, you will be responsible for the following:

- Check Defence Services / SERS department’s timesheets weekly and advise relevant Line Managers of any requiring completion/amendment.
- Update SERS leave tracker using information from holiday planner and business objects
- Provide support in meetings, recording actions/minutes then follow up on a weekly basis.
- Arrange worldwide travel for Defence Services / SERS department, in liaison with Travel Service Provider
- Maintain register of JFD SERS personnel bio data and associated base access submissions
- Become conversant in use of JFD Business Systems for Work Order administration, Document Control & Management
- Support Service Managers and Project Managers in the creation of presentations, reports and other standard business documentation outputs;
- General administration support to the Defence Services team

***What do you need?**

We are looking for individuals who has experience providing administration services within a high-volume work setting. You must have excellent communication skills and PC skills including Microsoft Office Applications - Word, PowerPoint and Excel). You must be able to prioritise your workload, maintain confidentiality and discretion and promote the professional image of JFD.

Whilst it’s not essential it would be highly desirable that you are familiar with ERP and Document Control Systems.

**Working for us**

We offer a number of benefits including Group Personal Pension Scheme, Life Assurance and an early finish on Fridays.

JFD is proud to be part of James Fisher and Sons plc, who has partnered with the Career Transition Partnership, the official provider of Armed Forces resettlement for over 20 years.