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Administration Assistant

4 months ago

Cumnock, United Kingdom Greenleaf House Full time

**The team at Greenleaf House Ltd is seeking a**

**ADMINISTRATION ASSISTANT**

**(Cumnock, office based)**

**Details? Visit our website, at: greenleafhouse.co.uk**
- DO YOU_ want to be a part of a leading Residential Children’s provider that places its Values of - _Respect, Honesty, Accountability_ - at the heart of care for our Young People?
- DO YOU_ want to contribute to ensuring the safety and wellbeing of our young people?
- DO YOU_ want to work for a company that offers excellent training and development opportunities for our staff, and facilitates our people to be the very best they can be in their roles?

**Excited???**
- **Andwe also offer**:_
- Living Wage Employer: £24,960
- Attractive annual leave package starting at 29 days.
- Excellent staff development & training - we are an SVQ Assessment Centre
- EAP & wellbeing support
- UK Driving Licence is essential or ability to commute_
- Good communication skills and teamwork required_
- Understanding of IT required_
- Experience with CV and referrals screening desired but not essential_

**A day in the life of an Admin Assistant at Greenleaf **
- General tasks:

- Monitoring inbox and telephone,
- Note-taking for meetings when required,
- Ensuring records and reports are maintained and improved as required,
- Attending team meetings,
- Ensuring we adhere to GDPR at all time and archive information as set out by our data retention policy,
- Dealing with sensitive, confidential information in a professional manner,
- Maintaining and updating administration folders, ensuring ease of use and accuracy of information,
- Providing general administrative support to Managers and Directors,
- Opening new IT accounts and liaising with IT department to order and record new equipment,
- Keeping and admin of maintenance and IT records,
- Any other duties as requested by the Managers and Directors to meet the needs of the business.

Recruitment tasks:

- Screening CVs,
- Scheduling interviews,
- Working closely with the People Advisor and Management Team to support recruitment campaigns at various locations,
- Posting advertising,
- Obtaining and verifying references,
- Completing recruitment checks for new employees, in line with Safer Recruitment,
- Undertaking periodic audits,
- Understanding, following, and enhancing the recruitment and leaver process.

Referrals tasks:

- Source info to fill gaps in LA contacts,
- Check contacts in CRM and update information, keeping records of referrals received,
- Understanding and following the referrals and admission process,
- Screening referral files,
- Compiling daily updates and monthly audits,
- Ensuring admission files are obtained timely and stored appropriately.

The Company reserves the right to vary duties and responsibilities at any time.

**Job Types**: Full-time, Permanent

Pay: £24,960.00 per year

Schedule:

- Monday to Friday

Application question(s):
**Experience**:

- Administrative: 1 year (preferred)

Licence/Certification:

- UK driving licence (required)

Work authorisation:

- United Kingdom (required)

Work Location: In person

Application deadline: 10/06/2024
Reference ID: Admin_Jun24
Expected start date: 01/07/2024