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Temporary Administrative Assistant

3 months ago

Dorchester, United Kingdom Triumph Consultants Ltd Full time

**What's involved with this role**:
**Temporary Administrative Assistant - Highly Sensitive Data (Admin and Clerical)**
**Reference no**:Dorset 5225614
**Pay Rate**:£10.43
**per hour** PAYE
**Role Length**: This opening assignment is for 1 month until further notice
**Basic DBS required for this role**
**Office-based role**
**An Administrative Assistant is needed to provide clerical, administrative, and secretarial support to officers within a designated function, either in support of a designated officer(s) or to the team as a whole.** Key responsibilities:

- Undertake general clerical, administrative and secretarial duties, working on own initiative as required.
- Undertake clerical and secretarial duties which may include word processing, arranging meetings, minute-taking, diary management, handling telephone calls and/or attending to visitors.
- Support the maintenance of data systems as appropriate by way of data input and/or extracting data to provide requested management and/or financial information.
- Maintain filing system, both manual and electronic, which may include information relating to the team.
- Undertake any clerical and administrative support duties specific to the post which may include updating spreadsheets, distributing questionnaires, and ensuring pages on the website are up to date.
- Liaison with other staff and external customers, as a point of contact for the team.
- Providing advice as appropriate and/or referring enquiries to the relevant officer.
- Assisting with financial administrative procedures as required, such as processing travel claims.
- Where the post is based within the Children’s Services Directorate, responsibility for promoting and safeguarding the welfare of children and young people.
- Responsible for ensuring data quality and as such the integrity of management information through the proper use and safekeeping of data and record systems both manual and computerised.

**“Role Requirements” - to give yourself the maximum chance of success please try and ensure your CV addresses the following essential criteria**: Experience:

- Previous experience in a customer service/admin environment.
- Experience of working under pressure.
- Experience in office procedures.

Skills/Technical skills:

- Excellent administrative skills.
- High standard of written & verbal skills.
- Ability to communicate clearly at all levels and deal with telephone calls and visitors to the department, in a polite and informative manner.
- Ability to work flexibly and meet the demands of the service.
- Ability to use office equipment e.g., photocopier, printer etc.
- Good keyboard skills.
- Attention to detail.
- Excellent administration and data entry skills.

**_To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF._**
**_If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity._**

**Other “Essential Requirements” - Please check to ensure that your CV addresses the following items**:

- **Our clients are generally seeking applicants who are reasonably local, so on that basis we would ideally like you to supply us with your address (or at least your post code) and a telephone number so that we can reach you during working hours.**
- Your recent UK working experience going back at least 5 years, or full employment history if you have been working for fewer years than this.
- Your availability to work either immediately, or at short notice.
- Unless the DBS requirement stated above is for a Basic Disclosure, your DBS must be either through us or be accompanied by a subscription to the DBS updating service.
- Please refer to the Role Requirements section above - your CV must address the requirements listed.

**Other preferable/desirable details to include on your CV, if applicable**:

- Any local authority/public sector experience
- Any relevant qualifications held or being studied for.

**Job Ref: Dorset 5225614**

**Anticipated Length of Assignment**: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.