Technical Administrator

1 week ago

Elgin, United Kingdom First Recruitment Group Full time

**Technical Administrator - Project Support**

**12 month contract**

**Elgin**

**Inside IR35**

Hours: 8.30am - 5.00pm

Duties Include:

- Processing of requests to create, amend and maintain Purchase Orders on COUPA
- Liaising with the market advisor for any purchase order queries or requests not in the administrator access
- Running SAP reports as requested by Project Engineers and to verify Internal Order transactions
- Dealing with action or escalation within PROMPT via admin access
- Weekly Parked and Blocked file processing
- Monthly processing of Goods Received Not Invoiced
- Monthly updating of weekly safety statistics in preparation for Team Meeting using the safety stats database
- Daily monitoring of compliance hub tasks, moving monthly or weekly as required.
- Maintaining shared files and updating procedures
- Forwarding Key Facts and Tool Box Talks to Global Engineering Teams
- Drive Asset Under Construction Process (AUC), ensuring Project Engineers update Monthly Report and Complete/Support Completion of AUC Forms to Monthly Deadline.

**Strategic Projects**:

- Work alongside Strategic Project Engineering Team on above BAU duties
- Attend project meetings and recording minutes / update action trackers
- Schedule meetings and Zoom calls on behalf of Project Engineers
- Run detailed monthly SAP reports in agreed reporting format
- Support with completing project reports and updating databases.
- Support with gathering information for presentations and updates
- Project Document Control in line with Standards and Audit Compliance
- Manage Teams and Sharepoint folder access
- Occasionally travel to site in line with duties You will be successful in this role if you;
- Have the ability to work well within a team as well as the ability to make effective decisions and thrive in situations where they can solve problems.
- Work alongside both internal and external partners to achieve individual and shared outcomes.
- Have a Desire to be proactive and create a positive experience for others. Skills:

- Have validated IT skills as you are going to be responsible for management reporting systems

**Prior administrative experience.**
- Experience of utilising a range of computer packages including Microsoft Office and SAP as well as open to learning new packages
- Ability to use initiative when required.
- A flexible approach to work and an ability to work under pressure.
- Ability to record information accurately and an attention to detail.
- Self-confident and self-motivated.
- Able to communicate effectively, both verbally and in writing.

**Job Types**: Full-time, Temporary contract
Contract length: 12 months

**Salary**: £19.00 per hour

**Benefits**:

- Company pension

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Elgin: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Technical/Project Administration: 2 years (required)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Reference ID: 086976

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