Administrative Assistant

2 weeks ago


London, United Kingdom Duncan Lewis Solictors Full time

Role**:Administrative Assistant**

**Duncan Lewis Solicitors (Ltd)**:
Duncan Lewis was founded in 1998. We are a large and established company employing over 700 staff delivering legal services in over 60 languages. Duncan Lewis serves corporate entities and private individuals in over 25 practice areas from offices throughoutLondon and across England and Wales. Our success in case results are regularly reported in the media and our staffs’ accomplishments are acknowledged and recommended as leaders in the legal directories; The Legal 500 and Chambers and Partners, as a top tierfirm and described as a "diligent and professional team that is prepared to go the extra mile for its clients".

Our head office is based in the City of London Fenchurch Street, EC3M. We are the largest provider of publicly funded (Legal Aid) legal services in the country and became one of the first law firms in the UK to achieve the Investors in People Gold AccreditationQuality Standard Mark in 2009. Duncan Lewis is LEXCEL, Cyber Essentials Plus and ISO 27001-2013 accredited. We are regulated by the Solicitors Regulation Authority.

**Main Responsibilities of the Role**
- Meeting and greeting clients
- Directing clients to relevant fee earners
- Photocopying/filing/scanning
- Placing stationery orders
- Handling post room activities
- Meeting and greeting clients
- Directing clients to relevant fee earners
- **Scanning Posts, sending outgoing posts, collecting DX, Printing and recording of incoming correspondence and attaching their digital files to existing records or creating new records as appropriate**:

- Deliver and collect internal and external boxes from all departments
- Prepare outgoing mail for dispatch, to include completing the necessary documentation.
- Keep accurate records of all files archived, billed or posted
- Maintaining electronic filing system accurately
- Responsibility for maintaining and distributing stationary supplies
- **Any other reasonable tasks required by Senior Management or Supervisor.**

**Key Skills Required**
- Good verbal and written communication skills
- The ability to work as part of a team to agreed standard and deadlines
- Organised and flexible approach to work with the ability to work well under pressure
- Experience of operating an electronic document management system
- Previous experience of working in a Post Room environment
- Understanding of and commitment to Equal Opportunities
- **Understanding of and commitment to Health and Safety**

The recruitment process will fully comply with GDPR and other applicable laws. Background checks including CRB / DBS checks will establish your eligibility to work in the UK and suitability to the role.

**Equal Opportunities**:
Duncan Lewis is committed to Equal Opportunities and embraces diversity of its staff. The Company strives to ensure that our staff reflects the diversity of the communities we serve, which is reflective at all levels within our workforce.

**APPLICATIONS SUBMITTED BY AGENCIES WILL NOT BE ACCEPTED FOR THE ABOVE VACANCY



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