Band 4 Medical Secretary

Job Title : Band 4 Medial Secretary

Location : Enniskillen

Duration : Temporary

Rate : £12.86p/h

Hours : 37.hpw

Essential Criteria:
AMSPAR Medical Secretaries Diploma or equivalent qualification AND 2 years’ experience in clerical/ administrative role in a Clinical setting*

OR

4 GCSE’s (Grades A-C) including English Language or equivalent qualifications AND 2 years’ experience in clerical/ administrative role in a Clinical setting*

OR

3 years’ experience in clerical/administrative role in a Clinical setting*

In addition to one of the above:
*Clinical setting is defined as working in an area that supports Medical/ Nursing/ AHP professions in a Hospital/ GP setting

Job Summary:
The post holder will provide a secretarial and support service to the consultants and other medical professionals

MAIN DUTIES & RESPONSIBILITIES
- Accurate input of patient and medical details/information
- Make up case notes for all new patients and maintain efficient filing systems.
- Contact GPs for outstanding blood results, ECGs or other medical investigations.
- Forward requests for further info eg CT scans, pet scans.
- Access results via online facility and take responsibility for passing on information to relevant medical staff.
- Deal with telephone and other enquires from patients, members of staff and GP’s and implement the appropriate course of action in each case.
- Set up clinics and ensure all pertinent information/results are available for consultant/nurse.
- Type and send out appointment letters. Phone patients in advance to inform of what purpose of appointment is, who they are seeing and any other instructions.
- Manage and validate waiting lists in line with the Trust’s Integrated Elective Assess Protocol.
- Draft and type correspondence, reports, results letters, clinical letters, discharge letters etc.

Co-ordinate/arrange case discussions and meetings. Record minutes.
- Prioritise incoming mail and take appropriate action where necessary, process outgoing mail to GP’s
- Collate and present appropriate data on the service to monitor activity and performance.
- Participate in appraisal and supervision, and assist with training of new staff.

GENERAL DUTIES

1. Employees of the Trust will be required to promote and support the mission and vision of the service for which they are responsible.

2. Develop and maintain good communication with all levels of management and build partnerships with the wider HPSS, NHS and external organizations in the promotion of the Trust.

3. Carry out their duties and responsibilities in compliance with health and safety policy and statutory regulations.

4. Participate in the grievance and disciplinary processes as required.

5. Promote equality of opportunity through his/her own actions and ensure this policy is adhered to by staff for whom he/she has responsibility.

Platinum Recruitment NI Ltd is an equal opportunities employer and a Corporate Member of the Recruitment and Employment Confederation (REC) and abide by the REC Code of Professional Practice. Platinum Recruitment NI Ltd adheres to all current employment legislation.

**Job Types**: Full-time, Temporary contract

Pay: £12.86 per hour

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Clerical/Admin: 2 years (required)
- ICT, word processing, audio typing: 1 year (required)

Work Location: In person