Events Associate

3 weeks ago

Bedford, United Kingdom Bedford College Services Full time

**JOB DESCRIPTION**

**Job Title**: BCS Events Assistant - all sites

**Reports to**:Head of Operations

**Daily supervision by**: Events Co-ordinator

**Overall Responsibilities**

As part of a team post holders will provide a range of services to support all users of the College facilities.

**Security**
- To have a full knowledge of the procedure for opening of all buildings and ensure that buildings are locked daily, with intruder alarms being activated or deactivated as required, while checking that all unnecessary lights and equipment has been switched off and windows closed and secured.
- To patrol all College premises and property on foot with a view to ensuring security of areas and providing a visible security presence.
- To ensure that buildings are as safe and secure as possible particularly when operating late shifts.
- To identify any potential problems/incidents and defuse situations in line with Bedford College procedures.

**Car parking**
- To manage and monitor the use of the college car parks, and spaces designated for visitors and disabled persons, to ensure those parking are authorised users. To issue Total Parking Solutions tickets in line with the college car parking policies.
- To ensure that car parking has been organised for any external or internal events

**Portering & on-line requests**
- To action all on-line facilities requests as instructed by the Events co-ordinator
- To complete any equipment moves as required.
- To empty all recycling & waste bins as required
- To set up rooms as required for BCS activities e.g. External events & bookings across all College campus

**Cleaning**
- To respond to and deal with accidental spillages.
- To keep all College areas free of litter, including external areas.
- To ensure that there are sufficient stocks of toilet consumable items.

**Grounds Maintenance**
- To keep all hard landscaped areas, paths and car parks within the premises boundaries free of litter.
- To ensure safe movements around the campus; to clear entrances, roadways and pathways of any form of obstruction and during adverse whether conditions clear and treat walkways in the event of ice, snow or any other safety hazard

**Building Maintenance**

**- To carry out minor building repairs and works, for example fixing locks and door handles, changing light bulbs, minor decoration, fixing blinds and co-ordinating any required emergency repairs.**
- To regularly inspect the College premises and raise online requests for any defects observed, in order that repairs can be organised.

**Other duties**
- To report any damage or defects found on any site either internally or externally on the online Estates & Facilities system.
- To undertake any other associated duties as appropriate from time to time assigned by the Events Co-ordinator.
- To provide cover at weekends & evenings as required, to meet the needs of the business.

NB.: Please note that there will be no requirement to wear a stab vest for this role, due to a review and comprehensive risk assessment process.

**Statutory duties**:

- **Safeguarding**

To be responsible for promoting and safeguarding the welfare of children, young people and vulnerable adults and for raising any concerns in line with College procedures.
- **Equality and Diversity**

To be responsible for promoting equality and diversity in line with College procedures.
- **Health and Safety**

To be responsible for following health and safety requirements in line with College policy and procedures.
- **Training and development**

To participate proactively in training and development including qualification development required in the job role.

**PERSON SPECIFICATION**

**Job Title: Events Assistant**

**Essential**

**Desirable**

**Qualifications/ Training**
- First Aid at work qualification
- Manual handling training
- Safeguarding training
- Equality and Diversity training
- Customer care training
- Valid SIA

**Knowledge/ Experience**
- Demonstrable experience in a Facilities or other similar operational role; with evidence of high performance in previous roles being required.
- Knowledge of the service provided and expected of a modern facilities management team.
- Experience of working with the public and experience of working with young people.
- Experience of dealing with a range of situations involving people of all age-groups.
- Experience of working within written procedures and guidelines.
- Experience of working at external events
- Health and Safety awareness
- Environmental and sustainability awareness.
- Previous work experience in an education environment

**Skills/Abilities**
- Ability to communicate effectively and confidently face to face, on the telephone and in writing.
- Ability to work on own initiative and to support and assist team members.
- Ability to make a positive contribution to the team, valuing and respecting others’ expertise.
- Ability to promote the College’s outstanding reputation and carry out College busines

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