Lettings Administrator
1 week ago
& Co Group Ltd operate as Alexander & Co and Peter Ball & Co across 13 offices across Buckinghamshire, Oxfordshire, Bedfordshire, Gloucestershire, and Northamptonshire. Our prime focus is on exceptional customer experience, and we shape our services around our client’s unique needs.
As a group, our culture is critical. We foster innovation and clever thinking, knowing always that what we do and achieve together sets us apart. Our attention is meticulous; our attitude tenacious; our approach authentic.
**We are now looking to recruit a Lettings Administrator to join our team. In this role you will provide administrative support to our Lettings branches and clients, ensuring full compliance in line with current legislation.**
**The key deliverables**:
- Progress deals to move-in by maintaining a proactive, effective, and well-organised approach
- Ensure tenancies are compliant
- Ensure all clients - including landlords, tenants, and branches - are kept up to date on progress, opportunities and address any concerns with potential solutions or outcomes
**Key tasks and responsibilities**:
- Processing references
- Obtain and process all necessary documentation for the tenancy, ensuring CRM is up to date at each step
- Ensuring compliance is up to date and current for move-in
- Submitting relevant form to Just Move In
- Guarantor paperwork, if required for referencing
- Creating tenancy agreements and supporting documents
- Registering the deposit with TDS and obtaining a valid certificate within required timelines
- Ensuring completion monies received prior to move-in
- Actively keeping the branch up to date with the progress of each property and notify of potential issues or delays
- Processing renewal terms and tenancy agreements
- Processing supplier invoices
- Processing legal notices
**Skills and experience**:
- Well-developed written and verbal communication
- Excellent IT knowledge with experience of using Microsoft Office packages
- Experience of using Reapit would be an advantage
- Strong attention to detail
- ARLA qualified to level 3 (preferred)
- Minimum of 1 years’ experience in a similar role (preferred)
**Benefits**:
- 22 days per annum (FTE), plus bank holidays and a Birthday Bonus
- Parking Permit
- Contributory pension
- Full sponsorship to complete ARLA Level 3 qualification
- High Street incentives though Perkbox
- Employee Assistance Programme
**Job Types**: Full-time, Part-time, Permanent
**Salary**: £20,000.00-£24,000.00 per year
**Benefits**:
- Company events
- Company pension
- Cycle to work scheme
- Employee discount
- On-site parking
- Referral programme
- Wellness programmes
Schedule:
- Monday to Friday
Application question(s):
- Do you live within a 30 minute commute of Bicester Town Centre?
**Experience**:
- Estate & Lettings Agents: 1 year (preferred)
Work remotely:
- No
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