Assistant

3 weeks ago

Newport, United Kingdom Harding Evans Solicitors Full time

Harding Evans are looking for an Assistant to join their busy Litigation team in Newport.

The role responsibilities are:
To support fee earners by ensuring all routine administrative processes are managed along with managing diary commitments.

To prepare correspondence through audio typing and word processing.

To deal with routine post, drafting straightforward replies as appropriate.

To administer filing relating to Litigation matters including daily filing, opening, closing storage and retrieval of client files in accordance with the procedures contained within the office manual.

Resolving debit or credit balances on files enabling them to be closed.

To ensure protocols are in place to protect the confidentiality of both the firm’s and clients’ documentation and information.

To manage diaries, take minutes of meetings and circulate as appropriate.

To prepare mail and enclosures for dispatch.

To ensure that all necessary photocopying is carried out.

To provide support to other secretaries as required.

To attend to clients in person or on the telephone, providing support in a professional and friendly way and ensuring the firm’s standards for client care are maintained.

To deal with clients queries whenever possible and referring matters to the fee earner as and when necessary.

To undertake any specific training identified as necessary to update skills or improve performance.

To initiate new matter starts on Practice Management System.

To take calls from clients as and when required by the fee-earner and book client appointments, meeting rooms, update diaries.

To arrange conferences between clients, experts, counsel etc

**Job Types**: Full-time, Permanent

**Benefits**:

- Additional leave
- Company pension
- Life insurance
- Referral programme
- Sick pay
- Wellness programme

Schedule:

- Monday to Friday

**Experience**:

- Administrative Assistants & Receptionists: 2 years (preferred)

Work Location: One location

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