Senior Administrator

3 months ago

Nottingham, United Kingdom Archway Learning Trust Full time

**SPECIFIC RESPONSIBILITIES**

**Admissions / Transition**
- Coordinate all student admissions into the Academy in line with the School Admissions Code to include:
- Administrative preparation for the open evenings and events
- Act as the initial contact advising, promoting and supporting prospective applicants
- Arrange visits, tours and meetings
- Liaise with all relevant stakeholders including liaising regularly with Nottingham City Local Authority admissions
- Ensure deadlines are met in in line with the Qualifying Coordinated Admissions Scheme under Section 89 of the Schools Standard and Framework Act 1998
- Dealing with any enquiries in relation to student admissions
- Assist with occasional marketing / publicity administration and activities.
- Coordinate the arrangements of an independent appeals panel in line with the School Admissions Appeals Code.
- Responsible for the collation of all documentation relating to the Academy and appellants case in preparation for the appeals hearings.
- Assist in the transition and induction processes in close liaison with the Leader of Transition.
- Assist with induction meetings and induction days including the preparation, monitoring, communication and collation of all information relating to transition and induction.
- Ensuring that for each Academy Census, we are up to capacity to maximise funding.

**Educational Visit Coordinator**
- Being responsible for the academy visits administration including assisting with the planning, collection of paperwork, the booking of venues, buses and administering and the risk assessment process in liaison with the visit leader.
- Be responsible for working with the Local Authority officer as part of the Nottingham Education visit legislation to approve activities and ensuring the safety and quality of offsite activities.
- Be responsible for acquiring and maintaining up-to-date knowledge of, legal and health and safety compliance and any changes which occur within the Education visit field.
- Set up payment methods on ParentMail, agreeing payment plans where appropriate and monitor and track payments, regularly chasing outstanding payments.

**Supervisory Role**
- To support the day to day supervision of the Academy office including a reception area.
- Assist in overseeing the day to day workload of the administration team, identifying priorities and deadlines in line with agreed office procedures.
- To jointly support the Office Manager in the smooth running of the admin service across the Academy.
- Contribute to the planning, development and organisation of office systems/procedures.
- Deputise in the absence of the Office Manager.

**General Administration**
- Undertake typing, work processing and other IT based tasks.
- Enter and retrieve data relating to students onto the SIMS.net database and other software packages as required. Produce statistical reports from SIMS.net and other database packages.
- To create and manage the School Calendar ensuring that this is created in time for the Academic Year in liaison with the Trust.
- Provide first aid assistance to staff, students and visitors as and when necessary.
- Work cooperatively as part of the Academy administrative team, covering absence, vacancies and supporting colleagues at times of heavy workload.
- Undertaking any other duties which may reasonably be regarded as within the nature of the duties and responsibilities/grade of the post as defined.

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