Personal Assistant Mh&ld

2 weeks ago


Carmarthen, United Kingdom Hywel Dda University Health Board Full time

An exciting opportunity has arisen for an experienced Personal Assistant within the Mental Health and Learning Disabilities Directorate, working with Adult In-Patient, Learning Disabilities and Older Adult Mental Health Services.

The position will be based in the Management offices at St Brides, St David's Park, Jobs Well Road, Carmarthen. This is an exciting time for MH/LD services, with a number of new initiatives underway.

If you enjoy ensuring that things are running smoothly and working proactively then this is an environment in which you will thrive.

Complex diary management is a major part of the role which will include being able to prioritise at very short notice due to constantly changing circumstances.

You must be confident and be able to demonstrate the best verbal and written communication skills, as well as organisational, planning and negotiation skills.

Organise and plan the workload, ensuring that the arrangements for meetings and appointments are managed effectively; that any relevant papers are available as appropriate and that workflow is scheduled so that deadlines are met and potential conflicts are highlighted.

Provide administrative support to the Head of Service and a wide range of meetings including the timely preparation and circulation of agenda packs in readiness for the meetings.

Timely preparation and distribution of accurate and relevant minutes and action logs and the follow through actions.

Coordination and organisation of conferences as appropriate, liaising with a wide variety of internal and external contacts, representatives etc.

Copy and distribute appropriate paperwork.

Respond promptly and appropriately to requests for information from within the organisation and from external bodies providing assistance and feedback in a prompt and efficient manner.

Exercise judgement and discretion in the day to day handling, monitoring and filtering of appointments and enquiries.

Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 11,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services for around 384,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:
**Four main hospitals**: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest;
**Seven community hospitals**: Amman Valley and Llandovery in Carmarthenshire; Tregaron, Aberaeron and Cardigan in Ceredigion; and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire;
48 general practices (four of which are managed practices), 47 dental practices (including three orthodontic), 99 community pharmacies, 44 general ophthalmic practices (43 providing Eye Health Examination Wales and 34 low vision services) and 17 domiciliary only providers and 11 health centres;
Numerous locations providing mental health and learning disabilities services;
Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

You will be able to find a full job description and person specification attached within the supporting documents.

The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these mínimal desirable requirements during the course of your employment with us.

Interviews will be held on 07/06/2023.



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