Commercial Administrator

4 weeks ago

Aberdeen, United Kingdom JAB Recruitment Full time

**JOB TITLE**: Timekeeper/Commercial Administrator

**KEY RESPONSIBILITIES**:

- Compile Client invoices ensuring all bills are prepared for issue to Clients on a weekly or monthly basis in accordance with the contractual terms and conditions
- Understand the financial information within the commercial agreements e.g. invoice cycles and criteria to which billing takes place
- Work closely with Commercial Coordinators to ensure the Client invoicing is in line with the contract including obtaining and updating the current and agreed sell rates to ensure accuracy of billing
- Ensure the timely and accurate invoicing of all projects and that invoices are issued at the earliest opportunity which will be either on project finalisation or within agreed billing cycle, whichever is earlier
- Ensure Commercial and Project Management approval is obtained on all invoices to be issued to the client prior to issue
- Ensure that all credit notes are kept to a minimum and are approved in line with the delegation of authority matrix
- Check that all information to support an invoice is available in a timely manner for the invoice. I.e. is not delaying the invoice to go out to the client and if it is not take proactive actions to resolve.
- Work with the projects on any queries pertaining to external and internal supplied invoice data or set-up queries that could hold up invoicing
- Ensure all rechargeable third party costs are captured in client bills.
- Ensure at month end data is available for compilation of monthly accounts
- Assist, where required in collating and uploading timesheets
- Assist, where required, in the payroll process
- Summarise timesheet information for billing purposes.
- Issue client invoice statements on a monthly basis
- Assist in the third party compliance process
- Assist with coding of requisitions where required
- To assist in the month end accounting process by running job ledger reports and updating reports.
- Assist the Commercial Coordinators on maintaining Cash Flow assumptions on project.
- Provide cover for/or assisting coordinators with other tasks as required.

**ESSENTIAL QUALIFICATIONS AND SKILLS**:

- Proficient in Microsoft Excel and Word
- Numerate, analytical, with an inquisitive background
- Computer literate with a good understanding of Microsoft Office.
- Enthusiastic and self-starter
- Commitment to continuous improvement
- Ability to work well in a team and independently
- Ability to work to meet deadlines
- Strong communication skills - both written and oral
- Previous experience of either client invoicing
- Experience of working on an ERP system
- Administration and data entry experience

**Salary**: £23,000.00-£29,000.00 per year

Schedule:

- Monday to Friday

Application question(s):

- Do you have experience with invoicing and/or payroll

**Experience**:

- Administrative experience: 1 year (required)

Work Location: In person

  • Commercial Administrator

    2 days ago

    Aberdeen, United Kingdom MSP Direct Sourcing Full time

    **Job title**: Commercial Administrator **Location**: Aberdeen - AB55. Potential for a hybrid role (3 days on site, 2 from home) **Contract length**: Until the end of December 2023 **Pay rate**: £12.93 per hour PAYE Randstad Sourceright, a leading provider of RPO & MSP Recruitment Services is currently seeking a Commercial Administrator on behalf of a...

  • Commercial Administrator

    1 month ago

    Aberdeen, United Kingdom Petrofac Full time

    **Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.** We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age,...

  • Commercial Administrator

    2 months ago

    Aberdeen, United Kingdom Petrofac Full time

    **Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.** We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age,...

  • Commercial Administrator

    2 months ago

    Aberdeen, United Kingdom Petrofac Full time

    **Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.** We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age,...

  • Commercial and Technical Administrator

    1 month ago

    Aberdeen, United Kingdom CALA Group Full time

    **About The Role**: We are looking for an Administrator to provide a full and professional administrative support service to the Commercial and Technical Department. In addition to the key responsibilities and duties indicated below, the post holder will assist with any other ad hoc duties to ensure the smooth running of both departments. **Principle...

  • Senior Commercial Administrator

    1 month ago

    Aberdeen, United Kingdom Fulkrum Full time

    Your main responsibilities will include supporting the global business with all commercial administration tasks. If you have the required experience and you are looking for a new challenge - we would love to talk to you! We are happy to consider a remote working pattern, or hybrid if you are based close to Corby or Aberdeen.

  • Commercial Advisor

    1 month ago

    Aberdeen, United Kingdom Wood Plc Full time

    Overview / Responsibilities: Wood is currently recruiting for a Commercial Advisor with experience in the oil and gas petrochemical industry. **Job Objective**: Under general supervision, performs full range of commercial activities from input to proposals, preparation and negotiation of commercial models, general post award administration and contract...

  • Commercial Assistant Commercial Assistant

    1 month ago

    Aberdeen, United Kingdom Stena Drilling Limited Full time

    **Some of the duties and responsibilities will include but are not limited to**: - Responsible for providing administrative support primarily to Chief Commercial Officer and other members of the Commercial Team as and when required. - Responsible for preparation of folder structures for pre-qualifications, tenders & bids received from potential Clients. -...

  • Commercial Coordinator

    7 days ago

    Aberdeen, United Kingdom JAB Recruitment Full time

    JOB TITLE: COMMERCIAL COORDINATORKEY RESPONSIBILITIES:Understand the commercial terms and administration requirements for the allocated contracts to assist in managing and mitigating risks associated with contract delivery.nActing as the commercial focal point for the client commercial contact and attend client meetings as required.nPreparation of client...

  • Commercial Coordinator

    4 weeks ago

    Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for a Commercial Coordinator for a permanent position, located in Aberdeen (Hybrid Working) RESPONSIBILITIES Understand the commercial terms and administration requirements for the allocated contracts to assist in managing and mitigating risks associated with contract delivery. Acting as the commercial focal point for the client...

  • Administrator

    7 days ago

    Aberdeen, United Kingdom Hatton Traffic Management Limited Full time

    **ADVERTISEMENT** Job Title**:Administrator** Location**:Dyce, Aberdeen** Salary**:£23,000 per annum** Job Type**:Permanent** Hours of Work**:40 hours per week** Job Reference**:HATTON-098** Hatton Traffic Management is a leading provider of traffic management services across the UK. Established in 1976, Hatton has developed into a major force within...

  • Commercial Coordinator

    4 weeks ago

    Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for a Commercial Coordinator for a permanent position, located in Aberdeen (Hybrid Working)RESPONSIBILITIESUnderstand the commercial terms and administration requirements for the allocated contracts to assist in managing and mitigating risks associated with contract delivery.Acting as the commercial focal point for the client commercial...

  • EOI - Commercial Advisor

    2 weeks ago

    Aberdeen, United Kingdom oilandgas.org.uk Full time

    JOB DESCRIPTION Wood is looking for Expression of Interest applications from Commercial Advisors. Please note this is not currently a live role. With a positive growth strategy, Wood has a number of exciting and challenging projects within its Operations EMEA business and as a result has a number of dynamic opportunities within its Commercial function. As...

  • EOI - Commercial Advisor

    2 weeks ago

    Aberdeen, United Kingdom Wood PLC Full time

    JOB DESCRIPTIONWood is looking for Expression of Interest applications from Commercial Advisors. Please note this is not currently a live role.With a positive growth strategy, Wood has a number of exciting and challenging projects within its Operations EMEA business and as a result has a number of dynamic opportunities within its Commercial function. As a...

  • EOI - Commercial Advisor

    4 days ago

    Aberdeen, United Kingdom Wood PLC Full time

    JOB DESCRIPTIONWood is looking for Expression of Interest applications from Commercial Advisors. Please note this is not currently a live role.With a positive growth strategy, Wood has a number of exciting and challenging projects within its Operations EMEA business and as a result has a number of dynamic opportunities within its Commercial function. As a...

  • Commercial Coordinator

    3 weeks ago

    Aberdeen, United Kingdom Cammach Bryant Full time

    Our client is looking for a Commercial Coordinator for a permanent position, located in Aberdeen (Hybrid Working) RESPONSIBILITIES Understand the commercial terms and administration requirements for the allocated contracts to assist in managing and mitigating risks associated with contract delivery. Acting as the commercial focal point for the client...

  • Commercial Coordinator

    1 week ago

    Aberdeen, United Kingdom JAB Recruitment Full time

    JOB TITLE: COMMERCIAL COORDINATORIs your CV ready If so, and you are confident this is the role for you, make sure to apply asap.KEY RESPONSIBILITIES:Understand the commercial terms and administration requirements for the allocated contracts to assist in managing and mitigating risks associated with contract delivery.Acting as the commercial focal point for...

  • Commercial Coordinator

    5 days ago

    Aberdeen, United Kingdom JAB Recruitment Full time

    Job Description JOB TITLE: COMMERCIAL COORDINATOR KEY RESPONSIBILITIES: Understand the commercial terms and administration requirements for the allocated contracts to assist in managing and mitigating risks associated with contract delivery. Acting as the commercial focal point for the client commercial contact and attend client meetings as required. ...

  • Commercial Coordinator

    1 week ago

    Aberdeen, United Kingdom JAB Recruitment Full time

    JOB TITLE: COMMERCIAL COORDINATORIs your CV ready If so, and you are confident this is the role for you, make sure to apply asap.KEY RESPONSIBILITIES:Understand the commercial terms and administration requirements for the allocated contracts to assist in managing and mitigating risks associated with contract delivery.Acting as the commercial focal point for...

  • Commercial Coordinator

    1 week ago

    Aberdeen, United Kingdom JAB Recruitment Full time

    JOB TITLE: COMMERCIAL COORDINATOR KEY RESPONSIBILITIES:Understand the commercial terms and administration requirements for the allocated contracts to assist in managing and mitigating risks associated with contract delivery.Acting as the commercial focal point for the client commercial contact and attend client meetings as required.Preparation of client...