Leadership Group Assistant

2 days ago

Brackley, United Kingdom Neighbourly Brands Full time

**Business Overview**:
Neighbourly UK established a presence in early 2010 and has since grown to over 300 locations across 5 core brands with over 2,000 frontline staff. Gaining a strong reputation for investment and franchisee development consistently growing year-on-year. For more information about our UK operation please visit Neighbourlybrands.co.uk.

**Position Overview**:
This is an exciting opportunity to join a world-leading franchise organisation. You will be responsible for supporting the UK MD and the Leadership Team, as well as ensuring the smooth running of our Brackley Head Office. You will be tasked with planning events of all sizes, from our annual three-day conference to smaller Associate days. Every day is different and varied, and this role is perfect for someone who can keep many plates spinning and is happy to roll up their sleeves and muck in

**Assistant Responsibilities**:

- Administration and general support to MD and Senior Leadership Team
- Extensive diary and meeting management
- Travel and logistics

**General Office & Facilities Manger Responsibilities**:

- Act as first point of contact for the Head Office
- General staff communications and maintaining the staff notice board
- Maintaining levels of office supplies and consumables
- Fleet management and administration
- Insurance administration
- Archive management
- Dealing with incoming post
- Building security and access control
- Building supplies and utilities
- Uniform management for staff and franchisees
- Working closely with our in-house Compliance Manager to ensure a safe and compliant working environment
- Meeting room booking system management
- Build good relationships with all suppliers/contactors, i.e. cleaners

**HR Administration**
- Support to HR Business Partner with basic administration tasks as and when required

**Legal Administration**
- Issuing new Franchise Agreements and Renewal Agreements
- Management of soft and hard copy documents and archiving
- Tracking important dates with the Leadership Team
- Reporting monthly numbers to our US Head Office

**Event Co-ordinator**
- Organise quarterly Head Office events for our Associates
- Annual Conference, organisation, and execution of our annual event to celebrate our Franchisee network
- Track Head Office meetings and events

**Required Attributes & Experience**:

- Previous professional experience as an Executive Assistant for C-Suite Individuals
- Previous experience as an Office or Facilities Manager or similar
- Previous experience with planning events
- Experience and ability to liaise with senior colleagues and external clients
- Exceptional English language and communication skills, both verbal and written
- Excellent communication, organisation, and time management skills
- Working knowledge of the Office 365 Suite, particularly Word, Excel, and PowerPoint
- Able to prioritise and work in a fast-pace and ever-changing environment
- You will be efficient, accurate and have demonstrable experience of working to tight deadlines
- A detail orientated, proactive, high achiever, happy to muck in and go the extra mile
- You will be able to anticipate problems and ensure early interventions
- You will have demonstrable experience of working to tight deadlines

Neighbourly is fully committed to Equal Employment Opportunity and to attracting, retaining, developing, and promoting the most qualified employees without regard to their age, sex, disability, gender reassignment, marriage and civil partnership, race, religion or belief and sexual orientation. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.

**Job Types**: Full-time, Permanent

**Salary**: £34,000.00-£40,000.00 per year

**Benefits**:

- Company events
- Company pension
- Free parking
- Life insurance
- On-site parking
- Wellness programme

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Supplemental pay types:

- Bonus scheme

Ability to commute/relocate:

- Brackley: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Executive Assistant: 4 years (required)

Work Location: One location

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