Billing Specialist

7 months ago

London, United Kingdom OLIVER Full time

**Role**: Billing Specialist

**Location**:London, England, United Kingdom (two days in office rest from home)

**ROLE MISSION**

Working in partnership with our client, the Billing Specialist will be responsible for the processing and administration of Sales Orders into invoices and driving billing from WIP reports in a timely and accurate manner. This will involve proactively managing/validating the system data for the client accounts for which they are responsible, ensuring that all invoices are issued in accordance with client billing guidelines, and all client projects in OMG are reconciled on a regular basis.

**ABOUT THE TEAM YOU WILL BE JOINING**

Reports to Billing Manager

**WHAT YOU WILL BE DOING IN YOUR ROLE**
- Support and co-ordinate the daily activities of the accounts receivable team, processing client invoices, chasing unbilled projects, ensuring account teams are booking work correctly, along with telephone and mailbox enquiries.
- Process and check a high volume of client sales orders.
- Deal with invoice queries and issue credit notes where necessary.
- Analyse WIP data to ensure correct client po cover is in place for future billing. Challenge account teams where necessary to correct OMG data and drive billing/reconciliation of projects.
- Match sales orders to client purchase orders to ensure invoices are issued with a high degree of accuracy.
- Ensure all sales orders issued from the OMG system are processed on a timely basis.
- Account for the correct treatment of tax for invoices, ensuring accurate coding.
- Deal with queries and build relationships with internal and external customers.
- To fulfil additional / ad hoc duties in order to meet the needs of the business.
- Act as a team member and assist with general AR deadlines where necessary.
- Provide support to other team members where necessary.

**WHAT SKILLS WILL HELP YOU BE SUCCESSFUL**
- Strong attention to detail, and good level of numeracy.
- Proven ability to plan and prioritise work to meet deadlines.
- Well organised and ability to work under pressure.
- Good communication skills on the telephone and in writing.
- Team player with good interpersonal skills.
- Ability to work as part of a team.
- Ability to work in a fast-paced environment.
- Microsoft Excel - vlook ups/pivot tables.
- Knowledge of SAP/XERO/DV/Paprika is desirable.
- Minimum 3 years billing or Credit control experience

**ABOUT OUR COMPANY**

Lots of agencies say they're different. OLIVER is.

OLIVER believes that agencies work better inside a brand's organisation; delivering more effective work at the speed required to drive modern businesses forward. Using our unique Inside Intelligence methodology, we build specialist, dedicated in-house agencies that collaborate with clients to form better marketing solutions.

Established in 2004, our model is now driven by over 4000 people, working across more than 200 in-house agencies globally. Clients include The Guardian, Unilever, Barclaycard, PepsiCo, AXA, The AA, Adidas, BMW, Post Office, and 3M. OLIVER is part of the Inside Ideas Group (IIG), which also includes a global content agency to Adjust your Set, design, experience, and engineering company DARE and property marketing specialists Aylesworth Fleming.

**OUR VALUES**

We are a company built on our values, we have given you a brief overview below but would love to tell you more.

Be** Ambitious** to succeed

Be **Imaginative** to push the boundaries of what's possible

Be **Inspirational** to do groundbreaking work

Be **always learning and listening** to understand

Be **Results-focused **to exceed expectations

Be **actively pro-inclusive and anti-racist** across our community, clients and creations

Follow us on Instagram oliver.talent

Job Id: 7277

LI-CM1 #LI-Hybrid
- We've set ambitious, market-leading environmental and social goals around sustainability at OLIVER. _We have committed to be net zero by 2030 and take far reaching action on DE&I in the sector. _We expect everyone to contribute to our mission, embedding sustainability into every department and through every stage of the project lifecycle._

Inside Ideas Group and its' affiliates are equal opportunity employers committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All [suitable] applicants shall be considered for employment without regard to race, ethnicity, religion, gender, sexual orientation, gender identity, age, neurodiversity, disability status, or any other characteristic protected by local laws.

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