Executive Assistant to Chairman

Are you an experienced Executive Personal Assistant looking for an exciting opportunity? We are seeking a highly skilled individual to join our client’s business based near Pitlochry, Scotland to provide exceptional support to the Chairman and Directors. If you have previous experience in retail or manufacturing industries, particularly working with high-quality products, this could be the perfect role for you

As the Executive Personal Assistant, you will play a crucial role in ensuring the smooth operation of our business. You will have the opportunity to work closely with top-level executives and contribute to the success of the business.

**Responsibilities**:

- Take charge of managing the diaries of our Chairman and Managing Director, ensuring accuracy and effective communication.
- Coordinate all travel arrangements, both domestic and international, for the Chairman, Directors, and our team.
- Handle incoming calls, follow up on external enquiries, and ensure prompt distribution of incoming mail.
- Compile comprehensive weekly and monthly reports for the Chairman, Directors, and Senior Management Team.
- Produce accurate meeting minutes and distribute them along with corresponding action points.
- Draft professional customer correspondence on behalf of the Managing Director.
- Organise exciting seasonal events for the Managing Director and arrange ad-hoc employee events as needed.
- Coordinate catering requirements for meetings, ensuring a pleasant and productive environment.
- Provide assistance to the Managing Director with monthly payroll and holiday scheduling using Microsoft Office packages.
- Support the Managing Director in Account Manager responsibilities, product code set up, and inputting purchase orders. You may also contribute to our mail order operations.
- Conduct research and project work, analysing data for new or existing business projects.

**Experience required**:

- Proven experience in providing support at Senior Management level.
- Excellent organisational and time management skills with meticulous attention to detail.
- Exceptional communication skills, both verbal and written, with a strong command of the English language, including grammar, spelling, and punctuation.
- Outstanding interpersonal skills, enabling you to work independently with integrity.
- Ability to maintain strict confidentiality and handle sensitive information with the utmost discretion.
- Proficiency in IT, including Microsoft Office and other relevant software packages.
- Strong research and analytical abilities, with the capability to present information clearly and concisely.
- Flexibility and adaptability, capable of multitasking on various assignments and willing to work extra hours to meet deadlines.
- Excellent prioritisation skills and the ability to delegate tasks when necessary.

As the Executive Personal Assistant, you will have the opportunity to work in a stimulating environment, interact with top industry professionals, and contribute to the company’s continued success.

Don't miss out on this exciting opportunity Call Esther at Satarah Recuitment to discuss your experience and send your CV for immediate consideration.

**Job Types**: Full-time, Permanent

**Salary**: £30,000.00-£35,000.00 per year

**Benefits**:

- Company pension
- On-site parking
- Relocation assistance

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Pitlochry, Perth and Kinross: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: 626