Procurement Administrator

Starting salary - £20,630.00

Hours - Fulltime, Monday to Friday, 08:45am till 17:00pm (36.25 hours in total)

Contract - Temporary to Permanent (initially temporary but there is a chance to go permanent)

**Main Duties and Responsibilities**
- You will be the first point of contact for ay procurement related queries, providing standard information and guidance to staff members as appropriate.
- Work closely with the Category Managers, to assist with data gathering and conducting straightforward analysis.
- To monitor and process purchase requisitions received through the University e-Marketplace and evaluate accordingly, ensuring the details such as description, delivery and financial details are correct and that the requests are processed in a timely manner and to the most appropriate source of supply.
- Consolidate supply arrangements through effective use of the e-Market functionality.
- To fully utilise catalogue and direct access to supplier webpage functionality to increase efficiencies, reducing invoicing queries.
- Comply with the University Financial Regulations and Procurement Procedures and Processes.
- Consider sustainability (Environmental, Social and Economic) impacts of goods and services procured including the frequency of standard commodity orders placed and deliveries requested, consolidating as appropriate, seeking advice and support from the Procurement Coordinator as necessary.
- Utilise University approved suppliers and frameworks and encourage the use of these agreements amongst internal stakeholders
- Raise purchase orders in a timely manner and in any event prior to the invoice being received, ensuring that the details on the purchase order are correct and specific enough for the supplier to meet the requirements.
- Receipt/return goods and services on the e-Marketplace system in a timely manner, ensuring that the goods or service have been received satisfactorily beforehand.
- Access invoice task boxes within the e-Marketplace on a regular basis to ensure invoices can be processed and paid within the correct terms.
- Run regular commitment reports from the system to assist with budgetary planning.
- Complete new supplier requests, ensuring the details are accurate and any relevant checks have been carried out to meet HMRC requirements.
- Place orders using the University Procurement Card and reconcile statements in a timely manner, ensuring compliance with the University Procurement Card Procedures.
- Ensure all expenditure is coded correctly, ensuring financial information is accurate.

About you
- Able to liaise, establish and maintain positive links with external agencies and providers.
- Communicate effectively across a wide range of audiences.
- To work effectively as part of a team of professional support staff.
- Provide cover staff absence within the office as necessary.

**Additional Responsibilities**
- Adhere to regulations and procedures relating to data protection and information security.
- Demonstrate commitment to continuing Personal/Professional Development and to engage with appropriate development activities.
- Hold a duty and commitment to the principles and practice of equality and diversity and comply with the University's Dignity and Respect Framework. Duties must be carried out in accordance with relevant Equality and Diversity legislation and University policies/ procedures.
- Take reasonable care of the Health and Safety of yourself and that of any other person who may be affected by your acts or omissions at work.
- Co-operate with the University in ensuring as far as is necessary, that Statutory Requirement, Codes of Practice, University Policies and Schools/ Departmental health and safety arrangements are complied with.
- Adhere to the University's environmental policy and procedures and seek to promote environmental sustainability within area of responsibility.

**Main requirements (Education, Qualifications and Training)**
- 4 GCSE's inc. Maths and English Grade C or above OR equivalent qualifications or experience (discuss with relevant consultant).
- IT qualification is desirable such as ECDL/CLAIT.

**Skills/Attitudes and Competences**
- Good IT skills inc. the use of MS Office.
- Good written and oral communication skills and ability to communicate effectively to a range of audiences both within the University and externally.
- Ability to prioritise work and reach decisions calmly and quickly to meet deadlines and manage competing demands.
- Ability to work as part of a team
- Able to use your own initiative with mínimal supervision.
- Good analytical skills.

**How to apply