Examinations Assistant

The following list of duties and responsibilities is not meant to be exclusive. It should be taken as an indicator of the type and level of activity expected of this post. The list does not represent either priorities or frequency of tasks and should be regularly updated by the post holder in consultation with and agreement of their line manager.

MAIN DUTIES & RESPONSIBILITIES:

- Collect, input and maintain complete, accurate and timely learner records consistent with the guidance issued by external awarding organisations and internal procedures.
- Coordinate the learner record files to include such information as: Entry qualifications, enrolments, withdrawals and transfers, collation and presentation of examination for results days, examination registration and certification, liaise with additional Learning Support.
- Assist the College's Examinations Officer with data checking and validation.
- Assist the College's Examination Officer to ensure management of examinations including the support with the implementation of access arrangements.
- Set up exam rooms with JCQ posters and seating plans
- Preparation for examination timetables and liaise with invigilators.
- Assist with producing information from timetables and registers as required.
- Liaise with academic staff to ensure student records are complete and up-to-date.
- Provide information requested by academic staff.
- Assist with HE Graduation/FE Presentation Days including arrangements for engraving and collection of trophies.
- Work flexibly, covering team members and those outside the team where appropriate.
- Ensure compliance with Health & Safety procedures and current legislation relating to computer systems including Data Protection.
- Take part in all staff College events such as Lambing Sunday

**Qualifications and Training**

GCSE in Maths and English - Essential

Educated to Level 3 or substantial examinations assistant experience - Essential

IT Qualification - Desirable

**Experience and Abilities**

Experience of Data Entry, accurate and consistent recording, proactive use of systems and providing information - Essential

Experience of Audits - Desirable

**Skills and Knowledge**

Fast and accurate data entry - Essential

Excellent minute and report writing skills - Essential