Executive Assistant

Prepare agendas and meeting packs for CEO and members of SMT, ensuring these are distributed in timely manner in advance of variety of meetings, including Board, Medical Advisory Committee and Senior Management meetings. Organise and book meeting venues, including onsite technical support, distributing details to attendees at least 1 week in advance. Coordinate and manage CEO diary, setting up reminders when meeting due and supplying any necessary documentation at least 2 days in advance. Management of company ISO or equivalent accreditations, including liaising with external bodies to ensure the accreditations are kept up to date and liaise with IT to ensure (where appropriate) these are displayed on company website.

Develop and post all social media feeds / blogs on weekly and ad hoc basis, including company LinkedIn and Facebook pages, securing approval from Senior Management before any posts are published. Organise head office monthly and annual staff functions, ensuring spend is kept within the approved budget. Provide administrative secretarial support to SMT in the preparation of documentation and information as part of any future tenders, including designing and updating PowerPoint media for use by CEO at meetings with external bodies. Take minutes at confidential meetings, including Executive Board and Medical Advisory Committees, ensuring the final version is distributed to relevant parties within 5 working days.

Provide administrative support to Clinic Managers preparing for Annual Quality Audits, including researching, liaising with internal colleagues when providing any necessary documentary evidence required by external bodies including NHS Trusts and / or CQC. Monitor Government website for tender opportunities, bringing these to the attention of CEO/ SMT to support business development. Ensure that tracking spreadsheet is maintained to record tenders submitted and any follow up actions are communicated in timely manner. Organise and coordinate Consultant meetings on regular basis (4x per year) in order to maintain close working relationships with Regent's Park Healthcare, including finding and booking appropriate venues and accommodation (as required).

Provide any necessary information required by HR or Finance colleagues for the supply or renewal of commercial insurance (including medical indemnity, Public Liability and Employer Liability insurance). Maintain a process for annual reminders when insurances are due. Manage the company charitable giving under our CSR commitment supporting The Gurkha Welfare Trust and Médecins Sans Frontières as well as company charitable foundation. Manage the company external profile under the Employer Recognition Scheme run by Defence Ministry.