Admin Assistant

**Summary**

As part of the home’s team you will, at all times, need to provide a professional “front-of-house” welcome to all visitors to the home.

**Primary Responsibilities**
- Promote the Home and Porthaven as a provider of high quality care
- Organise visits for perspective new residents, liaising with the Home Manager
- Receive all incoming telephone calls in a timely manner (4 rings max) and re-direct as appropriate. Ensure that messages are passed on promptly to the appropriate person whilst observing the need for confidentiality. Full knowledge of the telephone system is essential as you will be required to hold calls whilst transferring other.
- Meet and greet all guests making sure they have signed into the building. Inform the Home Administrator / Home Manager of any professional visitors to the home before they are directed to their appointment
- Ensure sufficient office and stationery consumables are available, stock take the stationery on a monthly basis, making out an appropriate order for the Home Administrator to authorise for processing
- Receive all incoming faxes ensuring they are delivered to the appropriate department / person whilst observing the need for confidentiality
- Photocopying, faxing / scanning as and when required, while ensuring economic use of all resources
- Receive the mail making sure all “Home Mail” is delivered to the Home Administrator whilst resident mail is delivered to the appropriate floor. Posting all outgoing mail for the home
- Recording any new staff members for uniforms & badges ready for Home Administrator to order
- Completion of the Home Admissions book for all new residents & discharges
- Ensure that all deliveries to the home are acknowledged and delivered to the appropriate department
- Banking / Post if required.
- Processing Invoices and managing petty cash.

**Salary**: £11.00 per hour

**Benefits**:

- On-site parking

Schedule:

- 8 hour shift

Work Location: One location