Executive Assistant

3 weeks ago

Gloucester Business Park, United Kingdom BLACKFINCH GROUP LIMITED Full time

We are pleased to be advertising for an Executive Assistant/Office Manager to join the team.

The EA will provide PA support to our Chief Executive Officer and Senior Team. In addition, they will manage our Office & Operations Support Assistant.

This is a hands-on role providing professional, efficient and streamlined support to the executive team, as well as ensuring the office and facilities are effectively managed.

Key Accountabilities

As the Executive Assistant & Office Manager you will;
- Provide high calibre personal assistance and secretarial services to CEO and senior team, including (and not limited to) inbox management, travel and diary coordination, meeting arrangement and project support.
- Manage written correspondence and meeting support/minute production.
- Provide a positive internal and external customer experience at all times, always delivering a high level of customer service and professionalism while effectively communicating at all levels.
- Responsible for the preparation of business documentation, correspondence, reports and expenses for CEO, CDO & CIO.
- Be skilled at managing and resilient to shifting priorities. In addition you will have a confident approach and be able to make decisions.
- As office manager, you will work with the Head of Talent, coordinating renewals for office insurance, reviewing offices policies, including risk assessments, running fire drills etc.
- You will work with the Operations Support Assistant to ensure that the office is clean, secure and that appropriate meter readings are provided to energy providers.
- Undertake any other duties commensurate with this level of position as requested by the senior managers.
- It is essential to understand that the role requires extremely high levels of discretion and confidentiality, because you will be dealing with sensitive company, commercial and personal information.

Our Ideal Person Will...
- Be an excellent communicator and have proven ability to be discreet and maintain confidences under all circumstances.
- Have proven ability to organise and prioritise under pressure ensuring that timelines are achieved.
- Be hands on, highly self-motivated and proactive.
- Be diplomatic, resilient and professional.
- Have the ability to look ahead and plan accordingly - possess the crystal ball factor
- Have a good and flexible work ethic.
- Want a career in a fast growing, innovative and entrepreneurial business.
- Have excellent attention to detail with ability to maintain high level accuracy.
- Have advanced knowledge of Microsoft Office.
- Possess the ability to work to regular deadlines.
- Be an effective team player with the ability to work well under pressure.
- Possess a good sense of humour.

Essential Qualifications
- Good level of secondary education.
- Ideally hold a PA/EA or Business Administration qualification/relevant work experience.
- Line management experience is an advantage.
- Experience working as a PA, preferably at a senior level, either within a financial services or professional services environment.
- Equal Opportunities_

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