Senior Admin Officer

1 month ago


Swindon, United Kingdom HM Prison & Probation Service Full time

**Details**:
**Reference number**:

- 350534**Salary**:

- £25,310 - £30,968- A Civil Service Pension with an average employer contribution of 27%**Job grade**:

- Other- NPS Pay Band 3 National**Contract type**:

- Permanent**Type of role**:

- Operational Delivery**Working pattern**:

- Full-time**Number of jobs available**:

- 1Contents

Location

About the job

**Benefits**:
Things you need to know

Location
- This position is based at NPS 150 VICTORIA ROAD SWINDON, SN1 3UZ, NPS 34 MARSHFIELD ROAD CHIPPENHAM, SN15 1JTAbout the job

**Job summary**:

- Please refer to Job Description**Job description**:
**Overview of the job**

This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices.

The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.

The jobholder acts as an interface between the Hub Manager, Business Manager and colleagues and other partners on a wide range of issues.

The job holder will report to the Hub Manager in Divisional offices and Business Manager in Function or Cluster offices and will have line management responsibilities for Administrative Assistants, Case Administrators and other administrative staff

**Summary**

The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.

The jobholder will support the Business Manager to ensure effective compliance with Health, Safety and Fire Regulations, acting as Single Point of Contact / Estates Liaison Officer for the buildings from which they operate.

In line with NPS policies and procedures, the job holder must at all times demonstrate a commitment to equality and inclusion and an understanding of their relevance to the work they do.

The post holder must adhere to all policies in respect of the sensitive/confidential nature of the information handled whilst working in this position

**Responsibilities, Activities & Duties**

The job holder will be required to carry out the following responsibilities, activities and duties:
**Management Support**
- Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
- Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery
- Maintenance of ( or supporting the relevant Business Manager to maintain) Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales
- Collection and distribution of monies to/from Imprest, and maintenance of related records.
- Act as Vetting Contact Point for the relevant division, function or cluster
- Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements
- Attend meetings and events to represent the relevant Business Manager as agreed from time to time

**Health, Safety & Fire**
- Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
- Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
- Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments, or ensure that there are sufficient people able to undertake these roles at the relevant sites.

**Effectively Manage and Develop staff**
- To provide effective management and leadership to the team
- To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues
- Contribute to relevant training and development events as a trainer
- Support recruitment activity for relevant posts within the cluster/division

**Use communication effectively**
- Write reports to support the effective operation of the Division/Cluster/Function
- Participate in meetings where appropriate, using appropriate skills, styles and approaches
- Contribute to the management of the Division/Cluster/Function

**Enhance your own performance**
- Manage own resources and take responsibility for own professional development

**Use information to take critical decisions**
- Liaise with staff to


  • Admin Officer

    4 days ago


    Swindon, United Kingdom Brunel Academies Trust Full time

    **The Opportunity** Brunel Academies Trust are a proud, growing educational community with a vision to be an exceptional creative education family opening doors, opening minds and changing lives. We strive to significantly improve the life chances and outcomes for our children and young people (CYP) whether they are within our SEND provisions or mainstream...

  • Admin Assistant

    1 month ago


    Swindon, United Kingdom CHE Full time

    **JOB DESCRIPTION Job Title**: Admin Assistant Grade: Band 2 Accountable to: Office Manager MAIN ROLE AND PURPOSE OF THE POST This role is within the Clinical Admin Team, who support all aspects of patient care across the company. The Admin Assistant is a developmental role. They will be expected to develop the skills necessary to work in all aspects of the...

  • Admin Assistant

    1 month ago


    Swindon, United Kingdom The Whalebridge Practice Full time

    MAIN ROLE AND PURPOSE OF THE POST This role is within the Clinical Admin Team, who support all aspects of patient care across the company. The Admin Assistant is a developmental role. They will be expected to develop the skills necessary to work in all aspects of the admin team. Provide admin support to all clinical areas of the company. Be a first point of...


  • Swindon, United Kingdom Academies Enterprise Trust Full time

    **Senior Administration Officer** **Stokesay Drive** **Swindon, WILTSHIRE, SN5 8DR** **United Kingdom **NJC 7-11 £22,369 - £24,054 FTE, Annual Salary: £15,573.42 - £16,746.53 +AET Wellbeing Cash Plan + Pension Scheme (LGPS) + Additional AET Benefits** **Full Time, Permanent** **30 hours, 39 weeks per year** **September 2023 start** We are a Primary...

  • Admin Assistant

    2 weeks ago


    Swindon, United Kingdom The Whalebridge Practice Full time

    Job summary We are a GP Practice in Swindon, looking to recruit an enthusiastic and motivated Admin Assistant. With a growing practice population, we are keen to continue to develop our admin team across 3 sites within duties are diverse and include reception duties, preparingprescriptions and generating referrals. Trainingwill be given in all...

  • School Admin X2

    1 week ago


    Swindon, United Kingdom Five Education Full time

    Five Education is working with a secondary school in Swindon to find an experienced office administrator. These roles requires basic administration knowledge, as well as a polite and welcoming phone manner. This role will be starting as soon as possibleand be on a full-time basis. The city itself is well-connected in terms of public transport and has...

  • Attendance Officer

    1 month ago


    Swindon, United Kingdom Elementa Support Services Full time

    **attendance, attendance, attendance, data, data, data, "data manager", "data manager", "data manager", **administrator, administrator, administrator, admin, admin, admin,** **Attendance Officer** **Type: Permanent, Term-time only + 10 days during holidays (likely via trial contract)** **Start: ASAP** **Hours: full-time **_(Mon - Thurs 8:00am - 4:00pm,...

  • Senior Finance

    1 month ago


    Swindon, United Kingdom Frankly Recruitment Full time

    **We are seeking a Finance and Procurement Officer for a School Academy trust.** Full Time, 37 hrs/week £25,990 - £29,867 Based Swindon **What will I be doing?** You will be working as part of the finance team to supervise admin and transaction processing for purchases made by the trust. You will work in support of the CFO. - To supervise the financial...


  • Swindon, United Kingdom RecruitME Full time

    I have a rare Database / Administration office based opportunity with a niche Swindon headquartered business who are a UK market leader in their sector. As they are experiencing significant demand for their services, they are gearing up for further growth across the UK and therefore need additional office admin support. The Database / Administration...


  • Swindon, United Kingdom RecruitME Full time

    **Swindon - Up to £14 per hour - full or part time hours considered** I have a great office administration opportunity with a niche Swindon headquartered business who are a UK market leader in their sector. As they are experiencing significant demand for their services, they are gearing up for further growth across the UK and therefore need additional...

  • Admin Assistants

    1 day ago


    Swindon, United Kingdom KCJ-tes.co.uk Full time

    We are looking for a Audiology Scheduling Assistant to join a well established, successful and rewarding business who is willing to work in Swindon. **Salary**: £21,313 per annum, 37.5 hours per week, Full time. Job Summary: You will be working in the head office responsible for liaising with customers, building efficient schedules for the professional...

  • Office Administrator

    2 weeks ago


    Swindon, United Kingdom BG Automotive Ltd Full time

    **Key Responsibilities**: - Supporting the supply chain team with all admin tasks - Dealing with incoming and outgoing correspondence - Data entry, retrieval and database maintenance - Filing and archiving - Creating and managing documents and spreadsheets - Compiling reports - Managing diaries for team members - Carrying out administrative tasks to support...


  • Swindon, United Kingdom Pertemps Network Group Full time

    **Office Administrator**: - 223203799**£12.35 - £13.35 Per Hour** - Part Time**Permanent** **Swindon, Wiltshire** **Administration** **Job Description**: - Pertemps are recruiting for an Office Administrator to join our fantastic client in Swindon.- Up to £13.35 per hour DOE- Part time, temporary- Flexible start and finish times - 15 hours per week-...


  • Swindon, United Kingdom Nationwide Building Society Full time

    **Bereavement Registration** At **Nationwide**, we are not like a bank or other financial services companies, we are a Building Society - and we are building our society with a sense of community and with a collective belief in the idea that we are all here to help one another. At **Nationwide**, our mission is to build an inclusive culture where everyone...


  • Swindon, United Kingdom Cotswold Surgical Partners Full time

    **Job/Person Specification** **Role: Finance Admin Assistant** **Work hours**: 13.00 - 17.00 Monday to Friday. 4 hours per day = 20 hours per week **Location**: Cotswold Surgical Partners, Unit 13, Interface Business Park, Royal Wootton Bassett, SN4 8SY **Salary**:£13,557.18 per year. Equivalent to £13.00 per hour. **Benefits**: - 132 hours holiday...


  • Swindon, United Kingdom Sea Global Full time €50,000 - €55,000

    Title: Senior Procurement Officer Location: Swindon, hybrid working pattern Sea Global are delighted to be partnering with a amazing Swindon based business, who are currently looking to add a Procurement to their busy team. The role has been created due to a busy growth period, and exciting expansion plans they are now looking to recruit a talented...


  • Swindon, United Kingdom Sea Global Full time €50,000 - €55,000

    Title: Senior Procurement Officer Location: Swindon, hybrid working pattern Sea Global are delighted to be partnering with a amazing Swindon based business, who are currently looking to add a Procurement to their busy team. The role has been created due to a busy growth period, and exciting expansion plans they are now looking to recruit a talented...


  • Swindon, United Kingdom Royal Wootton Bassett Academy Full time

    **Principal First Aider and Admin Assistant** **Royal Wootton Bassett Academy** **Contract Type**:Permanent **Contract Term**:Part Time **Salary**:Grade D - £23,114 - £23,893 (Full time equivalent) 32.5 Hours - £17,463 to £18,051 - actual salary 39 weeks **Closing date**:21/04/2024 Midnight **Interview Date**:Week commencing 29/04/2024 **Anticipated...


  • Swindon, United Kingdom Reed Accountancy Full time

    **Are you looking for a new job within a businesswho cares about your career, wellbeing and development?**Yes **Then this may be the job for you!** We are currently recruiting for an experienced **Senior Finance & Procurement Officer**for a well-established forward-thinking client in the Swindon area. You will be reporting directly to the Head of Finance...

  • Executive Assistant

    1 week ago


    Swindon, United Kingdom NFP People LTD Full time

    Executive Assistant We have an exciting opportunity for an experienced administrator or Executive Assistant to provide administrative and operational support to the charity. If this sounds like you and you, we’d love to hear from you! **Position**: Senior Executive Assistant **Location**: Swindon and flexibility to work from home **Hours**:...